Office Administrator

Job Title: Accounts & Admin Executive

Location: Pune – Wakad

Experience: 1–3 years

Joining: Immediate

Key Responsibilities:

Prepare quotations, BOQs, and measurement sheets.

Draft and manage manual/dummy invoices, delivery challans, and dispatch details.

Maintain monthly employee attendance, overtime, and expense sheets.

Handle monthly petty cash reports, vouchers, and office expense records (including snacks).

Arrange proforma invoices, tax invoices, and related documentation for clients.

Prepare and manage vendor registration forms, pre-qualification forms, and handover documents.

Follow up on payment status with customers and upload sales bills on supplier portals.

Manage purchase inquiries and procure monthly office essentials.

Prepare monthly sales and purchase reports; scan and send bills to head office (Mumbai).

Handle bookings for material delivery (Porter/Ola).

Check and finalize monthly travel, expense, and OT reports before submission.

Maintain in-and-out entries for material.

Prepare quotations summary and maintain related records.

Requirements:

Graduate in Commerce / Business Administration or equivalent.

1–3 years of experience in Accounts, Admin, or Office Coordination.

Knowledge of MS Office (Excel, Word, Outlook).

Familiarity with invoices, quotations, and petty cash handling.

Good communication and coordination skills.

Ability to multitask and meet deadlines.

What We Offer:

Opportunity to work in a growing organization.

Exposure to both accounts and administration functions.

• Supportive team environment.