Office Administrator

POSITION: Office Administrator

Experience:2-4 Years

Location: Bangalore

Qualification: Any Graduation with above 60%

About Arteria Tech

Arteria is an affiliate company of ICICI Bank Group, Its FinessArt suite of products are aimed at digitizing the commercial banking and re-inventing the traditional supply chain practices. Through Arterias FinessArt suite of products, corporates can extend their business process beyond four walls to suppliers, transporters, sub-contractors, warehouses, and financial institutions.

Arteria has leveraged its deep supply chain and business process understanding to build its exclusive product suite (FinessArt) on SAP cloud platform. The suite of products helps organizations in better analytics, extended visibility, quick decision making, and availing supply chain financing and bringing financial efficiency in the whole supply chain network.

With over 500 customers, 15 financial institutions, more than 10,00,000 channel entities and upwards of USD 50 billion of commerce running on Arterias FinessArt suite of products, we welcome you to experience the enhanced digital and ever enhancing network of FinessArt.

Job Requirement

Role Overview

We are seeking a highly organized and detail-oriented Office Administrator with 2-4 years of experience to be the operational backbone of our office. In this role, you will be responsible for ensuring the smooth day-to-day functioning of our workplace, providing essential administrative support to various teams, and serving as a key point of contact for employees and visitors. The ideal candidate is a reliable problem-solver with excellent communication skills and a knack for multitasking in a dynamic environment.

Role Description

Office Management & Operations:

• Maintain office cleanliness, organization, and overall professional appearance; liaise with building management and vendors.
• Order, manage, and maintain office supplies, equipment, and inventory.
• Coordinate with IT support for basic office technology issues and equipment setup for new hires.
• Develop and implement efficient office procedures and filing systems.

Administrative Support:

• Provide high-level administrative support to management and team members, including scheduling meetings, preparing documents, and making travel arrangements.
• Prepare, edit, and format documents, reports, and presentations (MS Word, Excel, PowerPoint, Google Docs/Sheets).
• Assist with the onboarding process for new employees (setting up desks, preparing welcome packets, coordinating training schedules).
• Organize and maintain both digital and physical filing systems.

Communication & Coordination:

• Serve as the primary point of contact for internal and external communications.
• Draft and distribute internal memos, announcements, and newsletters.
• Assist in planning and executing company events, meetings, and conferences (logistics, catering, setup).
• Act as a liaison between staff and various departments to ensure effective communication and workflow.

Financial Administration:

• Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and purchase orders.
• Manage petty cash and coordinate with the accounting/finance department.

Qualifications & Experience:

• Required: 2-4 years of proven experience in an office administration, executive assistant, or similar role.
• Associate or bachelors degree in business administration or a related field is preferred but not required.
• Required: Proficiency in Microsoft Office Suite (especially Word, Excel, Outlook, and PowerPoint) and Google Workspace.
• Experience with office management software.

Required Skills & Competencies:

• Exceptional Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced environment.
• Superb Communication: Excellent verbal and written communication skills with a professional and courteous demeanor.
• Proactive & Resourceful: A self-starter who can anticipate needs, solve problems independently, and take initiative without constant supervision.
• Discretion & Confidentiality: Must handle sensitive information with the highest level of integrity and discretion.
• Team Player: Collaborative spirit with a positive, "can-do" attitude and a willingness to support colleagues.

What We Offer:

• A competitive salary commensurate with experience
• Comprehensive benefits
• Opportunities for professional development and growth within the company.
• A supportive and inclusive company culture.

Working at Arteria

• Opportunity to work with a team of outstanding professionals and people who devote their time changing how companies profit from their Supply Chain.
• Excellent Opportunities in Career development and rotation.
• Arteria works for Top Notch Companies and Market Leaders like Brittania, Exide Industries, Tata Group, Aditya Birla Group in managing their external supply chain.
• We are an equal opportunity employer where your ideas are heard and implemented.