Manager - Stores

Role & responsibilities

To manage and oversee all store operations in a pharmaceutical manufacturing environment while ensuring efficient inventory control, proper documentation, and seamless material flow using SAP.

1. Inventory & Material Management:

• Oversee receipt, storage, issuance, and dispatch of raw materials, packing materials, consumables, and engineering spares.
• Maintain accurate inventory records and ensure optimal stock levels to avoid shortages or overstocking.
• Conduct regular cycle counts and physical stock verifications.

2. Regulatory Compliance & Documentation:

• Ensure strict adherence to GMP, GDP, and SOPs related to material handling and documentation.
• Maintain proper documentation for all material movements (e.g., GRNs, issue slips, return notes) as per regulatory standards.
• Handle audits from regulatory authorities and ensure compliance.

3. SAP System Management:

• Manage all store transactions in SAP (MM module), including goods receipt, goods issue, stock transfer, and inventory adjustments.
• Generate MIS reports for stock analysis, expiry tracking, and consumption trends using SAP.
• Coordinate with IT and SAP support teams for system improvements and troubleshooting.

4. Team Leadership & Coordination:

• Lead and mentor a team of store personnel, including allocation of duties, performance management, and training.
• Coordinate with Quality Control, Quality Assurance, Production, Purchase, and Planning departments for seamless material flow.
• Drive continuous improvement in store processes and layouts to enhance efficiency.

5. Safety & Housekeeping:

• Ensure proper storage conditions as per pharmacopeial and regulatory requirements (temperature, humidity, segregation).
• Implement and enforce safety measures for handling and storing hazardous materials.
• Maintain high standards of cleanliness and organization in the storage areas.

*In addition to the above you may be given additional responsibilities as per business requirement and your JD can be altered at the discretion of your superiors.

Years of Experience

18 25 years of experience, Proven track record of SAP-based inventory management and documentation.

Strong knowledge of pharmaceutical GMP, GDP, and warehousing best practices.

Familiarity with documentation requirements for regulated markets.

Qualification

Graduate in Science/Pharmacy/Commerce (B.Sc./B.Pharm/B. Com)

Additional certifications in materials management or SAP (preferred)