Manager - Administration

Qualifications & Skills:

• B. Tech Electrical / Mechanical Engineering with 6-8 years of relevant experience.
• Hands-on experience of processes of LEED, EHS, ESG & ISO certification
• Hands-on experience of managing low side of corporate office setup, experience of managing building high side will be an added advantage.
• Good command over MS Office and communications.

Key Responsibilities

Facility Management

• Oversee building and grounds maintenance.
• Ensure hygiene and maintenance of workplace, utility areas and cafeteria all the time.
• Implement security and emergency preparedness procedures. Plan and execute drills.
• Conduct and document regular facility inspections. Maintain correct documentation as per company policy.
• Recommend modifications in maintenance, mechanical, electrical, and facility design.
• Supervise engineering services including HVAC, UPS, and Fire Safety systems.
• Ensure planned and preventive maintenance. Automation of services.
• Security and soft services management.
• Focused customer experience and quality services

Operations & Supervision

• Supervise and ensure quality of work by employees and vendors.
• Manage and review service contracts.
• SCM for HK & RM consumables, stationery, name plates, workstations
• Communicate workplace safety precautions.
• Corporate events setup, collaboration with different stakeholders as and when required

Finance & MIS

• Handle general accounting: accounts payable, payroll, petty cash, budgeting.
• Prepare MIS reports and track expenses, consumables, and energy usage.
• Develop and implement cost reduction strategies.
• Coordinate with procurement for SCM and project PO

Project Management

• Oversee infrastructure development of offices.
• Forecast, allocate, and supervise financial and physical resources.

Site Execution

• Inspect construction work for compliance with plans and specifications.
• Snagging and HOTO process prior facility operation
• Supervise labor for quality and safety adherence.

Billing & Audit

• Prepare and verify Measurement Books (MB) for civil, structural, finishing, and landscape work.
• Conduct material reconciliation.
• Prepare deviation and extra item statements.
• Perform technical audits and verify contract / agreements and site conditions.