Manager - Accounts Payable For Medanta Labs & Pharmacy

Role & responsibilities

Position:

The incumbent should be flexible for Travel, if required.

The Accounts Payable Manager will oversee the end-to-end payables function for the Diagnostics and Pharmacy vertical. The role will ensure accurate and timely processing of vendor invoices, strong reconciliations, adherence to statutory compliances, and efficient vendor management. The position requires strong domain knowledge in healthcare/diagnostics/pharmacy operations with a focus on financial discipline, cost control, and audit readiness.

1. Accounts Payable Operations

• Oversee end-to-end AP cycle including invoice receipt, verification, GRN matching, and timely booking.
  
• Ensure accuracy in vendor invoice coding as per chart of accounts and cost centres.
  
• Manage vendor advances, debit notes, credit notes, and expense reimbursements.
  
• Monitor ageing of payables and ensure timely payments as per credit terms.
  
• Process payments through ERP (SAP/Tally/Netsuite or equivalent).
  

2. Vendor Management

• Maintain vendor master data with proper documentation and due diligence.
  
• Resolve vendor queries related to invoices, payments, deductions, TDS, etc.
  
• Ensure timely collection of vendor statements and maintain healthy vendor relations.
  
• Conduct periodic vendor reconciliations for Diagnostics and Pharmacy categories.
  

3. GRN / Consumption / Stock Reconciliation

• Coordinate with procurement, warehouse, stores, and pharmacy teams to reconcile GRN vs. invoices.
  
• Monitor mismatches in rate, quantity, tax structure, and item codes.
  
• Ensure stock transfers, expiry/short-dated returns, and credit notes are recorded accurately.
  

4. Compliance & Controls

• Ensure compliance with GST, TDS, and other statutory requirements for vendor payments.
  
• Ensure adherence to internal controls, SOPs, and financial policies.
  
• Support monthly/quarterly book closure activities including accruals and provisions.
  
• Ensure 100% audit readiness internal, statutory, and management audits.
  

5. Reporting & Analytics

• Prepare AP MIS including ageing analysis, payment schedules, vendor outstanding, and GL summary.
  
• Support budgeting and forecasting with inputs on vendor spends, trends, and vendor performance.
  
• Track pharmacy and diagnostics-specific consumables, reagent rentals, equipment-linked payables, etc.

Skills & Competencies

• Strong understanding of AP processes in multi-outlet retail/pharmacy/diagnostics setup.
  
• Knowledge of GST, TDS, and healthcare taxation rules.
  
• Advanced Excel skills (VLOOKUP, Pivot, MIS automation preferred).
  
• Experience working on ERP systems.
  
• Strong communication, coordination, and vendor-handling skills.
  
• Analytical mindset with attention to detail.
  

Qualifications & Experience

• B.Com/M.Com/CA Inter/MBA (Finance) preferred.
  

• Experience: 12 to 15 years

  in Accounts Payable, preferably with exposure to Diagnostics, Hospitals, or Pharmacy Retail operations.
• Experience managing high-volume invoices and multi-location operations.