Logistics Specialist

Job Description

Title: Logistics Specialist Location : Gurugram Reports To : Export Manager / Logistics Head Position Type : Full-Time Role Overview We are seeking a meticulous and detail-oriented Logistics Specialist to manage and oversee the preparation and submission of export documentation for Active Pharmaceutical Ingredients (APIs). This role requires expertise in handling Letters of Credit (LC), Bills of Exchange, and coordinating with Customs House Agents (CHA) to ensure timely and compliant export processes. Key Responsibilities Export Documentation Preparation : Prepare and verify all post-export documents for bank submission, ensuring compliance with LC terms and customer requirements. Draft and process Bills of Exchange, Invoices, Packing Lists, Air Waybills (AWB), Certificates of Analysis (COA), and Certificates of Origin (COO). Arrange for Insurance Certificates, Sales/Purchase Orders, and other required documents as per LC terms and customer specifications. Letter of Credit (LC) Management : Review and interpret LC terms to ensure all conditions are met. Coordinate with the bank to ensure timely submission of documents and resolve any discrepancies. Coordination with Customs House Agents (CHA) : Liaise with CHA for day-to-day export coordination, ensuring smooth clearance and dispatch of goods. Address and resolve any issues related to customs clearance or documentation. Compliance and Regulatory Adherence : Ensure all export documentation complies with international trade regulations and pharmaceutical industry standards. Stay updated on changes in export laws and regulations affecting the API industry. Communication and Reporting : Maintain clear communication with internal teams, banks, and external stakeholders to ensure timely and accurate document submission. Provide regular updates and reports on export documentation status and any issues encountered. Qualifications Education : Bachelor's degree in Logistics, International Trade, Pharmacy, or a related field. Experience : Minimum of 3 years in export documentation, preferably within the pharmaceutical or API industry. Technical Skills : Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Familiarity with export documentation software and systems e.g. NAV ERP will be plus. Knowledge : In-depth understanding of export regulations and compliance requirements. Knowledge of pharmaceutical export standards and documentation.