Logistics Executive

Position Summary

The Junior Logistics Executive will support end-to-end export logistics operations, including container booking, shipment documentation, customs coordination, and timely communication with internal teams, suppliers, and customers. The role requires strong coordination skills, attention to detail, and the ability to manage multiple shipments simultaneously.

Key Responsibilities

1. Export Shipment Coordination

• Arrange and book containers with shipping lines or freight forwarders as per export schedules.
• Follow up on container availability, sailing schedules, and freight rates.
• Coordinate movement of cargo from supplier/factory to port (CHA, transporters, warehouses).

2. Documentation Management

• Prepare and finalise Bill of Lading (BL) drafts and ensure accuracy with purchase orders and shipping instructions.
• Ensure all shipping documents (invoice, packing list, COO, MSDS, declarations, etc.) are accurate and received on time.
• Maintain documentation files for each shipment.

3. Customs & Compliance

• Prepare and verify customs clearance checklists.
• Coordinate with CHA for export documentation, customs filing, and duty-related processes.
• Ensure compliance with export regulations and customer-specific requirements.

4. Shipment Tracking & Updates

• Monitor online tracking of all export shipments until final delivery.
• Maintain shipment status reports and proactively update internal teams and customers.
• Highlight any delays, rollovers, or exceptions immediately.

5. Coordination & Communication

• Liaise with suppliers, transporters, warehouses, shipping lines, and customers for smooth logistics execution.
• Share pre-alerts, shipment updates, and dispatch documents with customers.