Logistics Coordinator

Role & responsibilities

Job Objective:

Facilitate the line manager in delivering project (s) successfully by thorough follow up and task execution related to expediting &

freight management.

Collate & analyze data in a cohesive manner and submit to line manager.

Establish strong, positive personal relationships with freight agents, Installers, vendors & operator, and encourage team

members to do same with other contacts throughout client team.

Anticipate upcoming project needs and report to line manager.

To be organized, detail-oriented, and able to follow-through on assigned tasks

Efficiently communicate with line manager, internal and external project stakeholders

Able to handle stressful situations with equanimity

Efficiently communicate and coordinate between all

Job Responsibilities:

Tracking production of items; following up with vendors for quotations, production schedules etc.

Liaising with freight forwarding agents for shipping, warehousing and deliveries.

Snagging and inventory of installed items on site.

To assist the Project Manager in their correspondence and documents preparation.

To maintain records of the activity, in accordance with the management directives

Prepare RFQ for Shipping, Installation and warehousing based on the Incoterms agreed with Supplier and Project requirements.

Prepare vendor analysis reports and recommending suitable vendors for Shipping, Warehousing, and Installation.

Follow up with the Factory / Distributor for Estimated Production schedule and estimated Delivery Dates.

Coordinate with Vendor for Export Packing and palletizing for Air / Sea Freight as per Project requirements.

Coordinate with Factory / Vendor for Packing List, Commercial Invoice, HS codes and other certifications as per the destination

requirements.

Coordinate with all Stakeholders for Customs Clearance, Delivery and Installation to the site.

Prepare Project reports for Shipping, Delivery, and Installation.

Coordinate with all Stakeholders and ensure that Receiving documents and Handover documents are signed by concerned

stakeholders.

Ensure that all documents related to Shipping, Logistics and Delivery are filed properly.

Utilize logistics IT to optimize procedures

About You

Encourage people to communicate effectively and through example and expertise create a participative and involved

atmosphere.

Focus and push both self and others if required to achieve targets, budgets and results despite any opposition or

antagonism on route.

Meet people with ease and motivate them to seek opportunities and achieve high standards.

Be alert to changing situations, show flexibility in approach, adaptability in difficult circumstances and continuously strive to

achieve a result

Be consistent in the manner in which a task is tackled, creating sound practical procedures which incorporate checks for

accuracy and ensure that tasks are completed satisfactorily.

Develop a team atmosphere through hard work, calmness, tolerance and consistency, attempting to fulfil work projects with

honesty and integrity.

Establish, build and stabilize relationships

Be resolute in focusing on results, and if these are threatened be prepared to tackle any problems or conflicts which get in

the way, dealing with people, despite their feelings or importance.

Set tough objectives, monitor progress and if necessary, take corrective action and generally control the performance of

both self and if appropriate, others by listening to what others have to say thus digesting and absorbing the facts in order to

respond and take action.

Develop and comply with the systems, procedures, rules, objectives and timescales set by the organization and take a

disciplined approach when undertaking tasks.

Consider problems as a challenge, collect information relevant to the problem, be disciplined in ascertaining the root cause,

identify and develop a practical solution, communicate the findings and implement action to resolve the problem.

Provide a positive and innovative atmosphere and encourage people to achieve the task in hand.

Encourage a high level of performance in self and others.

Adopt an accommodating and helpful manner, debate, agree and where necessary accept the objectives set by others and

work within agreed parameters in order to ensuring tasks are complete

Desired Skills and Experience

Bachelors degree or relevant combination of education, professional certifications, experience and/or technical background

in project management.

3-5 years experience in the field.

Ability to work in a team oriented environment.

Ability to work independently in a time sensitive environment.

Ability to maintain confidentially is mandatory.

Ability to communicate clearly, timely, and accurately.

Ability to develop and maintain cooperative working relationships.

Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.

Fluent English.

Experience in MSOffice (Excel), Word, Project & PowerPoint.

Preferred candidate profile