Logistics Coordinator

JOB DESCRIPTION POSITION TITLELogistics CoordinatorDATE OF ISSUE BUSINESS GROUP/ DIVISION/COMPANYPerformance Minerals - APACSTATUScontractREPORTS TO (position)Supply Chain Manager- PM IndiaLOCATIONNadiad, Gujarat, India JOB SUMMARY/PURPOSE I Manages the truck arrangement for domestic deliveries and supervises all FG loading activities at site and ensures the delivery of Imery's clients on time and in full, safely JOB SCOPE/DIMENSIONS This position reports to the Supply Chain Manager- PM India It covers outbound logistics for Nadiad plant West India,. You will interact mostly with the Supply Chain Manager- PM India , the operations team, the India sales teams, the customer service team, and coordination with the truck companies ensuring smooth deliveries. Number of shipment A24:Truck - local 734 nos, Containers - 28 nos Shipment volume (TO) A24: Truck - 15909 MT , Containers - 1411 MT (55 teus) KEY TASKS AND RESPONSIBILITIES List the essential functions, major activities and the main areas of ongoing responsibility concerning the position. Give the precise long- term results or the contributions expected of the position. Use action verbs (ex : contribute, assure, supervise) to indicate the degree of responsibility of the position with regards to the expected results. Identify the necessary components of success and the specific difficulties for the position. Environment, Health & Safety: Responsible for the environment, health and safety of its warehouses, loading/unloading activities and at warehouses. Outbound logistics Coordinating with truck companies and arranging for timely delivery of goods while ensuring the service to happen within the contract price finalised by the Purchase department. Overseeing the pick-up, delivery of export containers to port of loading, including the inspection of the containers at the site and trucks of local dispatches Closely follow up with truck companies for placement of trucks on time, based on delivery schedules provided by the CS team for DAP shipments. Communicate to Operations and CS team on the truck arrival and dispatch on a daily basis. Coordinate with the operations team for loading of material into trucks. Monitor the loading of the material into the trucks, ensure loading of right material into right trucks as per Imery's standards within the working hours of the site. Coordinate with customer service teams for Customer Invoice generation in ERP Responsible for E-way Bill generation, printing and handover of the truck dispatch documents to the truck drivers. Tracking the outbound vehicles until they reach the Incoterm delivery location and notify the CS team on arrival status.. Collaborates and communicates with , customer service team, operations team, and others involved in the dispatches of the shipments. Responsible for following the Standard Operating Procedures related to loading / unloading. Responsible for maintaining the safe working conditions throughout the process. Monthly Inspection of warehouses, S7, S15, S27 & VFL Drives a culture of Do It Safe, Do It Right the First Time with actions and words on a daily basis Successfully completes all assigned training by the management OTHER IMPORTANT FUNCTIONS What other functions are performed in this position that might not be considered essential? Back up for taking over the E-way Bill generation from Kadthal SC staff. Back up OE- SH and OE-INV after office hours. People Management Communicates and collaborates across the organization to meet agreed objectives and delivers best practice results, added value and continuous improvements. Ensures that all functions under supervision operate in accordance with health, safety and environmental policies and procedures to ensure the safety and well-being of staff and visitors. JOB SPECIFICATIONS Work Hours : Morning 10 am to 8 pm Education and Experience requirements: Undergraduate or Intermediate pass out Minimum 3 yrs experience in any manufacturing company Good contacts with the truck companies in the market Knowledge, skills, abilities and other characteristics: Communication & Influential skills. Problem solving skills. Knowing the local language is an added advantage, must be familiar with Hindi and English Ability to negotiate and sustain networking relationships. Sufficient knowledge in Road Transport Rules/Waybill/Transit bills. Data entry knowledge on MS-Office/ G Suite. Strong leadership behaviors : Lead self: Is aware, develops self & is a role model (seeks feedback, takes steps to set the right leadership example, improves personnel performance). Leads others: Understands the team. Leads, develops & empowers them (encourages & inspires team to come out of their comfort zone). Communicate & collaborate: Demonstrates strong communication, collaboration & influence across boundaries (leads & collaborates across boundaries, networks to share knowledge & drive performance. Delivers result: Effectively delivers sustainable results for the short & long term (adapts to changing business priorities whilst maintaining focus on personal & team results, commits to plan. Drives improvement: Applies a continuous improvement mindset, anticipates future customers/business needs (gathers external insight to innovate & drive business performances, challenges the status quo). Physical/Environmental Aspects US ONLY List specific physical demands and activities of the position with a description of the activity including the frequency and duration required. Also note the work environment.