Junior Executive

Reports to: HOD

• Receive materials from vendors as per PO terms.
• Verify quantity, quality, and specifications along with delivery challans.
• Check for damages, shortages, or discrepancies and escalate immediately.
• Coordinate with purchase and user departments for timely inspection.

B. GRN (Goods Receipt Note) Process

• Prepare GRN in ERP/SAP after verifying PO, material, and inspection clearance.
• Ensure accurate entry of batch/lot number, material code, UOM, and received quantity.
• Maintain GRN documentation for audit and compliance.

C. Material Issue

• Issue materials to user departments against approved requisitions.
• Ensure correct quantity, material code, and department tagging during issue.
• Record material movement in ERP/SAP promptly to maintain real-time inventory.
• Manage returnable and non-returnable material flow.

D. Perpetual Inventory (Cycle Counting)

• Perform daily/weekly/monthly cycle counts as per the audit plan.
• Identify variances, investigate root causes, and recommend corrective actions.
• Ensure stock accuracy of all critical consumables and spares.

E. RGP & NRGP (Returnable & Non-Returnable Gate Passes)

• Prepare RGP for items sent outside for repair or testing.
• Track the return status of returnable materials.
• Maintain NRGP records for materials permanently moved out of the plant.
• Ensure timely closure and follow-ups for pending RGPs.

F. Bin Location Update & Store Management

• Update bin locations for all materials in the ERP system.
• Ensure systematic stacking, housekeeping, and proper labeling in the store.
• Follow FIFO/FEFO principles in materials management.

G. Documentation & System Entries

• Ensure timely posting of GRN, Issue Slips, MRN, RGP/NRGP in ERP/SAP.
• Maintain stock registers, material receipt logs, and consumption reports.

Inventory Accuracy

• A. Functional Competencies (Must-Have)

• Knowledge of material receiving and issue processes.
• Strong understanding of ERP/SAP, GRN, and stock management modules.
• Perpetual inventory and cycle counting techniques.
• Understanding of RGP/NRGP procedures.
• Awareness of cement plant spare parts, consumables, and engineering materials.

• B. Behavioral Competencies

• Attention to Detail
• Accountability & Discipline
• Time Management
• Communication Skills
• Team Collaboration
• Integrity & Transparency

• C. Desired Competencies

• Vendor coordination skills
• Basic understanding of procurement processes
• Knowledge of safety & audit compliance (ISO/IMS)

5. Roadmap to Success (13 Years)

• Year 1 Learning & Stabilization

• Understand complete store processes and ERP functions.
• Achieve 100% accuracy in GRN and bin location management.
• Complete training on RGP/NRGP compliance.

• Year 2 Efficiency & Improvement

• Lead perpetual inventory initiatives.
• Reduce stock discrepancies through preventive controls.
• Implement improvement ideas (Kaizen) for store layout and material flow.

• Year 3 Optimization & Leadership

• Handle independent store sections (spares, consumables, engineering items).
• Optimize inventory levels and support cost reduction initiatives.
• Prepare for role expansion into Store Officer/Material Planning roles.

6. Annual Learning & Development Plan

• Quarter

• Training Modules

• Focus Area

• Q1

• ERP/SAP Store Module, GRN Process
• System accuracy & compliance

• Q2

• Inventory Management, Cycle Counting, FIFO/FEFO
• Stock accuracy

• Q3

• Safety in Material Handling, RGP/NRGP Process
• Compliance & safety

• Q4

• Spare Parts Identification, Vendor Coordination
• Productivity & coordination

7. Career Path

• Typical Growth Ladder Stores Department

• Junior Executive Store Officer Store Executive Assistant Manager Stores Deputy Manager Stores Manager Stores Senior Manager Materials Head Materials / SCM