Invoice Preparation and Payment Processing Specialist

Responsibilities:

• Invoice Preparation:

Generate invoice templates in the system of record for HCP or expert payments and route for approval

Collect or prepare supporting documentation Confirming alignment with internal finance and compliance standards

Confirm documentation completeness and accuracy prior to submission

• Purchase Order (PO) Management:

Raise, create, or extend POs in Ariba as required to support payment initiation and reconciliation

Coordinate with Procurement and P2P teams to verify coding, cost centers, and PO accuracy

• Payment Processing:

Receive and process updated HCP and HCO banking forms as needed to maintain valid vendor payment information

Route requests for payment approvals and confirm authorizations prior to processing

Update the system of record with invoice and payment details once payments are released

• Tracking & Escalations:

Track payment status through closure, Confirming timely completion within SLA targets

Manage payment escalations, follow up on delayed or rejected payments, and provide regular updates to Business Owners (BOs) and HCPs/HCOs

Notify stakeholders once payments have been successfully processed and documented

• Quality & Compliance:

Confrim adherence to invoice accuracy, documentation standards, and internal controls to support audit readiness

Maintain data consistency between Ariba, finance systems, and the system of record

Identify discrepancies, escalate exceptions, and contribute to process improvement opportunities

Other:

• Support automation, reporting, and process improvement initiatives within invoice and payment workflows
• Deliver work on or ahead of deadlines and proactively communicate potential risks or blockers
• Perform other related duties that naturally align with this roles purpose

Skills:

• 1–3 years of experience in invoice processing, accounts payable, or payment operations, preferably in healthcare, life sciences, or consulting
• Proficiency with Ariba, SAP, or other invoice and procurement systems
• Strong attention to detail and ability to manage high transaction volumes with accuracy
• Knowledge of PO creation, invoice matching, banking verification, and payment lifecycle management
• Familiarity with compliance, audit controls, and finance documentation requirements
• Clear written and verbal communication with cross-functional teams and stakeholders
• Strong organizational and time management skills with an emphasis on accountability and efficiency
• Self-directed, analytical, and adaptable to a fast-paced, deadline-driven environment

indumathi.j@pwc.com