Invoice Executive

Job Summary:

The Invoice Executive is responsible for managing the preparation, processing, and maintenance of invoices to ensure accurate billing and timely collection of payments. This role requires strong attention to detail, proficiency in accounting software, and effective coordination with internal teams and clients to resolve billing issues and ensure financial accuracy.

Key Responsibilities:

• Prepare and issue accurate invoices for products or services provided.
  
• Verify and reconcile billing data with sales orders, purchase orders, and delivery notes.
  
• Monitor accounts receivable and follow up with clients on outstanding payments.
  
• Ensure compliance with company policies, tax regulations, and accounting standards.
  
• Maintain and update billing records in accounting systems (e.g., Tally, SAP, QuickBooks, etc.).
  
• Collaborate with the sales, operations, and finance teams to resolve invoice discrepancies.
  
• Generate regular reports on invoicing activities, revenue, and collections.
  
• Support month-end and year-end closing processes by providing required billing data.
  
• Handle client inquiries related to invoices and payment terms professionally.
  
• Assist with audit requirements by maintaining proper documentation of all invoices and related transactions.
  

Qualifications & Skills:

• Education:

  Bachelors degree in Accounting, Finance, Commerce, or a related field.

• Experience:

  1–3 years of experience in billing, invoicing, or accounts receivable.

• Technical Skills:

• Proficiency in MS Excel and accounting software (Tally, SAP, Zoho Books, or similar).
  
• Basic knowledge of GST, VAT, or applicable tax laws.
  

• Soft Skills:

• Strong attention to detail and numerical accuracy.
  
• Good communication and interpersonal skills.
  
• Ability to meet deadlines and manage multiple tasks.
  
• Team player with problem-solving abilities.
  

Key Performance Indicators (KPIs):

• Accuracy and timeliness of invoices issued.
  
• Days Sales Outstanding (DSO) reduction.
  
• Billing error rate.
  
• Client satisfaction with invoicing process.