Interior Procurement Executive

Job Title:

Location:

Functional Reporting To:

About Us – The Headquarters

The Headquarters is Hyderabad’s premier provider of luxury commercial office spaces, offering fully furnished offices, managed office solutions, co-working spaces, and flexible short-term rentals. Strategically located near major metro stations and business hubs, we are redefining the modern workplace experience by delivering world-class infrastructure, seamless operations, and premium services.

Job Purpose

end-to-end interior procurement life cycle

Key Roles & Responsibilities

Procurement Planning & Coordination:

• Develop and execute procurement schedules in alignment with interior project timelines and design requirements.
• Coordinate with interior designers, project managers, and site engineers to forecast material needs.
• Ensure timely sourcing and delivery of interior materials to support smooth project execution.
  

Vendor & Supplier Management:

• Identify, evaluate, and empanel specialised vendors and suppliers for interior works and materials.
• Float RFQs/RFPs, analyse quotations, and prepare detailed techno-commercial comparisons.
• Negotiate contracts to secure competitive pricing, quality assurance, and timely delivery.
• Maintain a vendor database with records of performance, certifications, and compliance documents.
  

Material Knowledge & Technical Evaluation:

Demonstrate in-depth knowledge of interior materials such as:

• Wood & Surface Materials:

  Plywood, veneers, laminates, MDF, particle boards

• Finishes:

  Paints, wall coverings, polish, glass, metal, and surface coatings

• Furniture & Fixtures:

  Modular furniture, partitions, false ceilings, hardware, and fittings

• MEP for Interiors:

  Electrical fixtures, lighting, plumbing, HVAC elements integrated within interiors Coordinate with design, engineering, and QA/QC teams for technical evaluation and material approvals.

Purchase Order & Work Order Managemen

• Prepare, issue, and manage Purchase Orders (POs) and Work Orders (WOs) in line with approved budgets and project timelines.
• Ensure accuracy and completeness of procurement documentation.
• Track delivery schedules, manage logistics coordination, and resolve discrepancies proactively.
  

Payment Processing & Coordination:

• Collect and verify invoices, delivery challans, and material completion certificates.
• Coordinate with finance and accounts teams to ensure timely processing of vendor payments.
• Maintain payment trackers and update vendors on status and pending clearances.
  

Internal & External Coordination:

• Serve as the key interface between interior vendors, design teams, project management, and operations.
• Provide regular procurement updates to the AVP – Operations and escalate critical issues to the MD.
• Facilitate transparent and timely communication across departments for smooth workflow.
  

Cost Control & Budget Management:

• Monitor and control procurement costs against approved project budgets
• Identify and implement cost-saving opportunities through negotiations and value engineering.
• Minimise material wastage through precise demand forecasting and inventory management.
  

Documentation & Compliance:

• Maintain comprehensive records of all interior procurement activities, including POs, agreements, and delivery notes.
• Ensure adherence to internal procurement policies, contractual obligations, and audit standards.
• Support audits and submit documentation as required.
  

Required Skills & Competencies

interior materials, finishes, and fit-out execution

Qualifications & Experience

• Bachelor’s degree in

  Interior Design, Civil Engineering, Mechanical Engineering, or Supply Chain Management

• 3 to 6 years

  of procurement experience in

  interior fit-out or real estate projects

• Experience handling

  high-end commercial or residential interior procurement

  preferred

Key Performance Indicators (KPIs)

• % of POs/WOs released within planned timelines
  
• Vendor delivery accuracy and service quality
  
• Cost savings through negotiations and alternate sourcing
  
• Invoice-to-payment cycle time and compliance rate
  
• Vendor performance, quality control, and engagement score