Human Resource Operations Specialist

Job Title: HR Executive / Senior HR Executive - HR Operations

Department: Human Resources

Location: Chennai

Reports To: HR Manager / HR Business Partner

Role Summary:

The HR Operations Executive will be responsible for managing the end-to-end employee lifecycle from onboarding and induction to offboarding — while ensuring accurate attendance management, payroll coordination, and statutory compliance. The role requires strong attention to detail, excellent communication skills, and a proactive approach to HR operations and documentation.

Key Responsibilities:

1. Onboarding & Joining Formalities

• Coordinate pre-joining documentation and background verification.
• Collect and verify employee KYC documents, forms, and credentials.
• Prepare and issue appointment letters, offer letters, and employment contracts.
• Conduct joining formalities in alignment with company policies
• Ensure smooth onboarding experience for new hires.
  

2. Induction & Orientation

• Plan and conduct HR induction/orientation sessions for new employees.
• Introduce company policies, code of conduct, and HR systems.
• Coordinate with department heads for technical/functional induction.
• Maintain induction feedback reports and closure checklists.
  

3. Attendance & Leave Management

• Maintain and update attendance records through HRMS or manual systems
• Track leave balances, shift schedules, and attendance regularizations.
• Reconcile attendance data with payroll cut-offs and timesheets.
  

4. Payroll Liaison

• Coordinate with the Finance/Payroll team to process monthly payroll inputs.
• Verify attendance, leave deductions, and variable pay components.
• Handle reimbursements, overtime records, and arrear calculations.
• Assist in preparing salary revision letters and payslip distribution.
  

5. Statutory & Compliance Coordination

• Support HR Manager in maintaining compliance with statutory laws (PF, ESI, Gratuity, PT, LWF, etc.).
• Prepare monthly challans, forms, and employee returns.
• Coordinate with consultants, auditors, and government authorities as needed.
• Ensure all HR documentation is audit-ready and properly filed.
  

6. Offboarding

• Manage employee exit formalities, including resignation acceptance, exit interviews, and clearance.
• Prepare full-and-final settlements and relieving letters.
• Coordinate with IT and Admin for asset recovery and access revocation.
• Ensure proper documentation and compliance for exited employees.
  

Required Skills & Competencies

• Strong understanding of HR operations and statutory norms (PF, ESI, PT, etc.
• Excellent communication and documentation skills
• Proficiency in MS Excel / Google Sheets and HRMS tools
• Ability to handle sensitive information with confidentiality
• Attention to detail and process-oriented mindset
  

Education & Experience

• Qualification:

  Bachelor’s degree in HR / Business Administration (MBA preferred)

• Experience:

  3–5 years of experience in HR Operations / HR Generalist role

Key Attributes

• Organized, dependable, and proactive
• Strong interpersonal skills
• Ability to work cross-functionally with payroll, admin, and statutory teams
• Problem-solving and time management abilities