HR - Onboarding Specialist | Pharma Industry

Job

Main purpose of the Job:

Role & responsibilities:

Pre-Onboarding Activities:

• Coordinate with TA SPOC for offer rollouts, resignation updates, and joining confirmations
• Ensure pre-employment medical checks are completed and reviewed
• Coordinate PCE requests with IT and admin
• Initiate background verification (BGV) for education and previous employers
• Engage with offered candidates via email (wishes, updates, communication material)

Onboarding Preparation:

• Send reminders to joiners (office address, documents list, bus routes, etc.) every Thursday/Friday
• Coordinate with Security, Admin, Front Office, and HR for joining logistics
• Ensure joining kits (bags, stationery, T-shirts, etc.) are ready
• Validate documentation (educational, employment, ID proofs, forms) and KYC
• Manage BGV initiation for the last employer

Onboarding Day Execution:

• Welcome and guide new joiners to the venue
• Facilitate group introductions and documentation
• Capture group photo, share via drive
• Ensure training hall readiness and share orientation schedule
• Support Day 1 HR sessions (organization overview, POSH, HR policies)
• Plan and coordinate Day 2 cross-functional inductions (SHE, QC, Admin, etc.)
• Support Day 3 QA handover and introductions to HODs

System & Operational Setup:

• Email ID setup and PCE/seat allocation
• Appointment letter issuance and sign-off

Post-Onboarding & Engagement:

• Prepare and share new joiner announcement sheet with Corp Communication team

Update SPOC list and quick links (BEEP intranet) for smooth integration

Preferred candidate profile:

Education & Experience:

Skills Required:

Strong coordination and communication skills

Excellent attention to detail and documentation management

MS Excel, Outlook, and HRIS familiarity

Prior onboarding experience in a pharma/manufacturing setup is a plus