HR Admin Intern

Job Summary:

1. Travel & Visa Support

• Assist in preparing documentation for visa processing and coordinate with travel consultants/embassies where required.
• Support travel booking activities including flights, hotels, local transportation, and itineraries.
• Maintain travel trackers, approval logs, and expense records.
• Help monitor travel advisories and update internal stakeholders.

2. Events Support

• Assist in planning and executing internal and external eventstown halls, leadership visits, conferences, and corporate engagements.
• Support logistics such as venue research, vendor coordination, AV setup, branding materials, and hospitality arrangements.
• Assist in preparing event budgets, checklists, and post-event reports.

3. Office Administration & Vendor Coordination

• Help manage procurement activities, including collecting quotations, comparing vendors, and preparing purchase requests.
• Track office supplies, stationery, and pantry inventory, ensuring timely replenishment.
• Support day-to-day office operations including facility upkeep, housekeeping coordination, and maintenance requests.
• Assist with vendor documentation, invoice processing, and contract filing.

4. Stakeholder & Operational Support

• Support arrangements for visiting international teams—accommodation, travel, and on-site coordination.
• Work closely with HR, Finance, IT, and Facilities teams as part of cross-functional support.
• Maintain administrative records, travel archives, and compliance documentation.
• Contribute to maintaining a professional, welcoming, and well-organized office environment.

Key Requirements:

• Pursuing or recently completed a Bachelor’s degree (Business Administration, Hospitality, Event Management, or related fields preferred).
• Strong organizational and multitasking abilities with excellent attention to detail.
• Good communication skills and ability to interact with multiple stakeholders.
• Willingness to learn and take initiative in a fast-paced environment.
• Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with travel or procurement tools is a plus.
• Passion for administrative operations, event execution, and coordination roles.