HR & Admin Executive

Position: HR & Admin Executive
Department: Human Resources & Administration
Reporting To: HR Manager / Management
Employment Type: Full-Time
Experience: 2-3years

1. Job Summary

We are looking for a responsible and detail-oriented HR & Admin Executive to manage HR operations, payroll, attendance, recruitment, employee coordination, statutory compliance, and administrative activities across multiple branches.

2. Key Responsibilities

A. Payroll & Salary Management

1. Prepare and maintain monthly salary sheets, including new joiners and employees who have left.

2. Verify salary deductions, vendor payments and salary discrepancies.

3. Prepare salary sheets and coordinate salary distribution.

4. Maintain employee-wise advance, recovery, outstanding balance, and incentive records.

5. Coordinate salary approvals and submit salary reports to management.

B. Attendance & Leave Management

1. Monitor daily attendance, leaves, and duty rosters across all branches.

2. Verify and rectify attendance mis-punches.

3. Finalize attendance by the 1st of every month.

4. Update week-off changes in MiDAP software and share reports with the Internal Audit Team.

5. Share daily leave updates in the team WhatsApp group.

6. Submit attendance reports to the concerned authorities.

C. Recruitment & Employee Management

1. Handle recruitment, candidate screening, and interview coordination.

2. Prepare and share weekly recruitment reports with EA and PJ.

3. Manage employee joining, exit, transfer, and biometric registration.

4. Handle employee grievances, salary queries, and appraisal requests.

5. Coordinate Full & Final settlements with management.

D. Branch & Administrative Management

1. Visit and monitor all branches regularly.

2. Coordinate staff shifting between branches and floors.

3. Schedule branch visits for team leaders.

4. Monitor bill books, cashier audits, and administrative activities.

5. Communicate brand-wise and weekly sales targets to branch employees.

6. Maintain and update team groups and employee records.

E. Statutory Compliance & Audit

1. Prepare, submit, and coordinate ESI and PF challans.

2. Maintain statutory compliance records and documentation.

3. Prepare active/inactive designation and employee ID lists with second-in-charge details.

4. Submit attendance changes and required Excel reports to the Internal Audit Team.

5. Coordinate with the audit team regarding salary, attendance, and employee records.

3. Key Skills & Competencies

· HR Operations and Payroll Management.

· Attendance and Leave Management.

· Recruitment and Employee Coordination.

· Knowledge of ESI, PF, and statutory compliance.

· MS Excel, HRMS, and MiDAP Software.

· Salary and Advance Calculation.

· Branch Administration and Audit Coordination.

· Communication, Reporting, and Problem-Solving Skills.

4. Key Performance Areas (KRA)

· Accurate and timely salary processing.

· Attendance and leave management.

· Recruitment and employee record maintenance.

· Employee grievance and appraisal management.

· Timely ESI/PF compliance.

· Branch visits and administrative coordination.

· Accurate reporting and audit documentation.

Pay: ₹18,000.00 - ₹20,000.00 per month

Work Location: In person