The HR & Admin Executive is responsible for managing day-to-day human resources activities and administrative operations of the company. The role includes recruitment, employee attendance and leave management, employee records, payroll coordination, policy implementation, office administration, inventory management, and employee welfare to ensure smooth and efficient functioning of the organization.
2. Duties & ResponsibilitiesA. Human Resources (HR)
- Handle the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and follow-ups.
- Coordinate employee onboarding, joining formalities, document collection, and induction.
- Maintain employee personal files, attendance records, leave records, and other HR documentation.
- Monitor daily attendance, late arrivals, early departures, absenteeism, and leave applications.
- Coordinate with the Accounts Department for monthly payroll processing, salary deductions, incentives, and final settlements.
- Prepare and maintain employee offer letters, appointment letters, warning letters, termination letters, and other HR documents.
- Implement company HR policies, rules, and regulations and communicate them clearly to employees.
- Monitor probation periods, performance reviews, and employee confirmation or increment recommendations.
- Handle employee grievances, workplace issues, disciplinary matters, and exit formalities.
- Coordinate employee welfare activities and maintain professional relationships between employees and management.
- Maintain records related to PF, ESI, and other applicable statutory requirements in coordination with the concerned department or consultant.
- Prepare HR reports, recruitment updates, employee status reports, and meeting minutes for management review.
B. Administration
- Manage day-to-day office administration and ensure the smooth functioning of office operations.
- Maintain records of company assets, including mobile phones, laptops, SIM cards, and other issued equipment.
- Obtain employee acknowledgements for company property issued to them and monitor its safe usage and return.
- Coordinate office maintenance, housekeeping, security, drinking water facilities, and other workplace requirements.
- Monitor office supplies, stationery, and other administrative requirements and coordinate purchases with the Purchase Department.
- Maintain registers for company assets, maintenance, visitors, and other administrative activities as required.
- Coordinate with vendors, service providers, security agencies, and maintenance personnel.
- Arrange departmental meetings, prepare meeting schedules, record minutes of meetings, and follow up on pending action items.
- Manage official communication, documentation, filing, and record maintenance.
- Ensure employees and workers follow company rules, workplace discipline, cleanliness, and safety procedures.
- Coordinate with management and relevant departments to resolve administrative issues promptly.
- Handle other HR and administrative responsibilities assigned by management.
3. Skills and Qualifications
- Graduate in any discipline; an MBA in HR or a relevant qualification is preferred.
- Prior experience in HR and administration is preferred.
- Good communication and interpersonal skills.
- Knowledge of recruitment, attendance, leave management, and payroll coordination.
- Basic knowledge of labour laws, PF, ESI, and HR documentation.
- Proficiency in MS Excel, MS Word, email, and office documentation.
- Good organizational, problem-solving, and time-management skills.
- Ability to maintain confidentiality and handle employee information responsibly.
- Strong coordination skills and the ability to manage multiple tasks efficiently.
4. Key Performance Expectations
- Accurate and timely maintenance of attendance, leave, and employee records.
- Timely completion of recruitment and joining formalities.
- Proper maintenance and tracking of company assets.
- Timely preparation of HR reports and administrative documentation.
- Effective implementation of company policies and procedures.
- Timely follow-up on employee issues, departmental requirements, and management instructions.
6. General Responsibilities
The HR & Admin Executive must maintain confidentiality, demonstrate professional conduct, follow company policies, and complete assigned responsibilities within the specified timelines. The employee must cooperate with all departments and perform additional duties assigned by management in the interest of the company.
Working Hours: 9:00 AM to 6:00 PM, or as prescribed by company policy
Pay: ₹20,000.00 - ₹28,000.00 per month
Benefits:
Work Location: In person
