Company Name: Admiral Marine Pvt Ltd
Job description:
Job Summary
Admiral Marine Services Pvt Ltd is looking for a dedicated HR Executive to manage our core HR operations and statutory compliances. The successful candidate will be responsible for maintaining precise employee records and ensuring our company stays 100% compliant with labor laws (PF/ESI).
Roles & Responsibilities
1. HR Operations
- Manage day-to-day HR operations and employee-related activities.
- Maintain and update employee records, personal details, and HR documentation.
- Handle joining formalities, onboarding, and exit formalities.
- Prepare and maintain HR documents, including offer letters, appointment letters, experience letters, and other employee-related documents.
- Ensure HR policies and procedures are followed.
2. Recruitment & Talent Acquisition
- Coordinate the end-to-end recruitment process, including job postings, resume screening, interview scheduling, and candidate follow-ups.
- Coordinate with department heads to understand hiring requirements.
- Communicate with candidates regarding interview schedules, feedback, and offer letters.
- Follow up with selected candidates until their joining date.
3. Attendance & Leave Management
- Maintain daily employee attendance, including check-in/check-out records, leave details, and absenteeism.
- Monitor employee attendance and follow up on discrepancies.
- Prepare monthly attendance reports for payroll processing.
- Coordinate with the Accounts Team to ensure accurate salary processing.
4. Payroll & Accounts Coordination
- Coordinate with the Accounts Team for monthly payroll processing.
- Submit monthly attendance, leave, overtime, and other required payroll-related reports within the stipulated deadlines.
- Verify employee details and salary-related information before sharing reports with the Accounts Team.
- Coordinate to resolve attendance and payroll discrepancies.
5. Employee Insurance & PF Support
- Coordinate employee enrolment, additions, deletions, and updates under the employee insurance policy.
- Assist employees with insurance-related queries, policy details, and claim coordination.
- Assist new employees with UAN generation and activation, wherever applicable.
- Coordinate employee PF-related documentation and support EPF processes.
- Maintain records of insurance, UAN, and other employee statutory details.
6. Administrative Activities
- Manage day-to-day office administration and maintain office records.
- Coordinate office supplies, stationery, and other administrative requirements.
- Coordinate with vendors and service providers for office-related requirements.
- Maintain records of office assets, equipment, and other company resources.
- Handle courier dispatches, document tracking, and delivery coordination.
- Support management with administrative tasks and ensure smooth office operations.
7. Reporting & Documentation
- Prepare and maintain monthly HR reports and employee data trackers.
- Maintain accurate and up-to-date HR and administrative records.
- Ensure timely submission of attendance and other required reports to the Accounts Team and management.
- Maintain confidentiality of employee information and company records.
Required Skills
- Good communication and interpersonal skills.
- Knowledge of recruitment and HR operations.
- Basic understanding of payroll coordination, attendance management, PF, UAN, and employee insurance.
- Good knowledge of MS Excel, MS Word, and email communication.
- Strong organizational, coordination, and time-management skills.
- Ability to maintain accurate records and handle confidential information.
- Good problem-solving skills and attention to detail.
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
