Job Description

Procurement: Identifies and researches potential new suppliers. Identify three quotations for all purchase requests Cross-verified previous purchase history before processing any order Proper approval is obtained before processing any purchase order Negotiate with vendors about price and other terms of purchase Renewal all the AMC and CAMC once the approval received from BME. Purchase orders are created in SAP and work order or service orders are created in HMS within TAT time. Upload the supporting documents to the HMS for all the work order, service order and manual purchase order. Any manual purchase orders should be updated in the HMS with a proper document upload. Immediately after receiving the OT slip, contact the vendor to obtain proper invoices for implants, Cath lab, and ortho items, and promptly create a purchase order and GRN in SAP while ensuring that the invoiced amounts align with OT usage and predetermined margin amounts for accurate patient billing. This is process should be complete in the same after receiving the OT slip, Making continuous follow up of ordered materials. Follow-up with the vendor on the delivery of the item, have a complete track on the delivery status of each purchase order released. Co-ordinate with the vendors for the payments and replacements Other Task & Responsibilities . Reports to the Procurement Manager. Perform any other ad-hoc task assigned by Manger internal unit and KCH unit. Update daily purchase details, GRN details, OT Slips details, Pending ION and Pending purchase in the google excel sheet. Conduct weekly review meeting with General Store, Purchase and BME. Liaise with OT and Cath lab as necessary for daily urgent requirements or implant surgeries. Clear all the open purchase order, advance payment in weekly basis Download and provide the monthly purchase details, work order, service order, manual purchase order, GRN details, pending delivery, Pending advance payment. Complete all the internal training and external training on time (example Koach, JCI, NABL etc., Collaborate with the team to address both internal and external issues. Maintain all the Purchase order records, approved signed copies, vendor details, AMC & CAMC agreement, spares, repairs, service, calibration and Manual purchase order etc., in system and physical books. Make sure all the documents are available for any internal and external Audit verification. Statutory requirements Adhere to all accreditations procedures and protocols.