Head: Administration & Facilities

About us:

Vision India is a business conglomerate with three main business verticals: Staffing, Skill Development, Rural BPO, and Advisory Services. With a base of 32,000 associates and a client list proudly featuring 150 Indian, multinational, and Government of India/State(s) entities, we offer a solid track record in the staffing industry, serving a variety of organizations in India, South East Asia, and the Middle East. We hold ISO 9001, ISO 21000-1:2018, ISO 10002, ISO 14001, ISO/IEC 20000, ISO 27001, and OHSAS 18001 certifications, and maintain an unwavering focus on delivering quality services to our clients, enabling them to achieve their business goals with cost efficacy.

We have consistently grown our top line over the past several years, reaching a revenue of INR 300 Crore for the fiscal year 2023-24, with a CAGR of 17% over the last couple of years. We are positioned for even stronger top-line growth in the coming years, driven by the significant projects being commissioned in the year 2024-25, besides our strong fundamentals in the staffing business, expanding to future skills in the skill business and the focus on expanding the global footprint.

Our captive job portal, JustJob.co.in, hosts over 7 million candidates database and features 20,000+ active jobs at all times winning the trust of more than 300 plus corporate entities and government organizations.

III. The Role:

Own end-to-end Administration & Facilities across offices, training centres, hostels, and residential campuses. Lead boarding & lodging (hostels/mess/housekeeping) and run a digital, audit-ready asset management program using online software. Ensure safety, compliance, service quality, and cost efficiency.

IV. Key Responsibilities:

Boarding & Lodging:

• Operate and scale hostels/residences: allocation, check-in/out, occupancy tracking, grievance redressal, night rosters.

• Mess/food services: menu planning, nutrition & hygiene, FSSAI compliance, vendor SLAs, per-meal cost control, billing/coupon systems, wastage reduction.

• Housekeeping & sanitation: daily/deep cleaning, laundry, pest control, water-tank cleaning, STP/RO upkeep, hygiene audits.

• Safety & discipline: gate registers, visitor control, patrolling, surprise inspections, red-flag escalation.

Digital Asset & Inventory Management (Online Software)

• Implement/administer CMMS/asset software: asset master, QR/RFID tagging, GRN/issue/return, AMC/warranty, preventive maintenance, disposal workflow.

• Maintain accurate asset registers (IT, lab tools, beds/fixtures, kitchen equipment, DG/UPS/HVAC, vehicles) with location-wise ownership and depreciation mapping.

• Build dashboards (uptime, utilisation, AMC due, repair TAT, capex vs opex) and publish monthly MIS.

Facilities, Maintenance & Utilities

• Preventive/breakdown maintenance: electrical, plumbing, DG, UPS, HVAC, fire systems; permit-to-work controls.

• Utilities: energy/water tracking, diesel consumption, and conservation initiatives. Security, EHS & Compliance

• Guarding, access control, CCTV, incident logs, emergency response.

• Statutory compliance: Fire NOC, FSSAI, Shops & Establishments, labour compliances; evacuation drills and EHS training.

Administration & Support Services

• Front office, transport/vehicle pooling, travel & accommodation, stationery/printing, courier, stores.

• Event/induction logistics, VIP visits, Board/leadership meetings support. Vendors, Contracts & Cost

• Source, negotiate, and manage AMCs/Rate Contracts/SOWs for housekeeping, catering, security, laundry, maintenance, transport, rentals.

• SLA/KPI tracking, penalties/credits, cost-saving programs. Projects & Expansion

• New site readiness (lease, layout, BOQ, fit-outs), mobilisation, and handover with punch-list closure on time and within budget. Governance, Data & Reporting

• SOPs, checklists, and compliance calendars for each site.

• Weekly dashboards; monthly MIS on costs, SLAs, incidents, audit scores, improvements; CAPA tracking.