Front Office Executive

Job Summary:

We are looking for a dynamic and well-organized Front Office Executive to join our team. The ideal candidate will be the first point of contact for visitors and clients, manage vendor coordination and payments, and provide administrative support to the HR department in day-to-day operations. This is a multi-functional role that requires excellent communication, coordination, and organizational skills.

Key Responsibilities:1. Front Office Management

• Greet and assist visitors, clients, and employees professionally and courteously.
• Manage incoming calls, emails, and correspondence.
• Maintain cleanliness and order in the reception area.
• Oversee incoming and outgoing courier and postal services.
• Manage meeting room bookings and assist in setting up for meetings or events.

2. Vendor Collaboration & Payments

• Coordinate with vendors for office supplies, housekeeping, and maintenance.
• Raise purchase requests and follow up on quotations and delivery timelines.
• Maintain records of vendor invoices and liaise with the accounts department for timely payments.
• Build and maintain strong relationships with key vendors for smooth operations.

3. HR & Administrative Support

• Assist the HR team with documentation, data entry, filing, and other routine tasks.
• Support in onboarding arrangements such as welcome kits, seating, ID cards, etc.
• Help coordinate internal events, birthday celebrations, and employee engagement activities.
• Maintain employee attendance records and other basic HR trackers as required.

✅ Requirements:

• Bachelor’s degree in any discipline.
• 1–3 years of experience in front office, administration, or HR support roles.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Pleasant personality with strong interpersonal skills.
• Ability to multitask and prioritize daily workload.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person