Front Desk Executive

It will oversee the overall handling reception and administration, facility management, and operational support function. This includes managing office maintenance, AMC renewals, vendor coordination, inter-branch communication, and ensuring that all administrative activities are carried out efficiently and in compliance with firm policies.

1. Office & Facility Management

• Oversee general office operations including housekeeping, maintenance, and cleanliness.
• Manage AMC renewals and repairs for office equipment such as printers, air conditioners, water purifiers.
• Coordinate pest control, electrical, and plumbing services as per schedule.
• Monitor office infrastructure and raise service requests for repairs or replacements when needed. Monitor the use of materials.

2. Inter-Branch Coordination

• Act as a point of contact for other branch offices for any administrative issues.
• Coordinate transfer of documents, reports, and materials between branches.
• Ensure that administrative processes and policies are uniformly implemented across all locations.

3. Vendor & Contract Management

• Maintain vendor database and ensure timely renewal of contracts and service agreements (AMCs, housekeeping, courier, pest control, pantry, etc.).
• Negotiate rates and ensure cost-effective procurement and services.
• Process vendor bills and follow up for payments with the accounts team.

4.Front Desk

• Greet clients and visitors warmly, direct them to the appropriate staff or department
• Answering incoming calls, transfer them appropriately, and take accurate messages
• Manage appointments, maintain the visitor log, and coordinate meeting room bookings
• Handling incoming and outgoing correspondence (couriers, mail, emails, etc.)
• Maintain a clean and organized front office area
• Follow up with clients regarding document collection/submission if required
• Maintain confidentiality of sensitive information related to clients and firm matters
• Excellent verbal and written communication in English
• Proficient with MS Office (Word, Excel, Outlook) and basic office equipment
• Strong interpersonal and organizational skills
• Must be punctual, dependable, and discreet with sensitive information

Key Competencies

• Strong organizational and follow-up skills.
• Proactive and reliable with attention to detail.
• Ability to handle multiple locations and coordinate effectively.
• Professional attitude with confidentiality and integrity.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person