Job Title: Front Desk Executive Experience: 3–5 Years Department: Administration Location: Baner, Pune Reporting To: HR Manager Role Overview The Front Desk Executive will serve as the first point of contact for clients, visitors, channel partners, and internal stakeholders. The role requires strong communication skills, a professional demeanor, and the ability to manage front desk operations, office administration, and employee engagement activities efficiently. The incumbent will also support facility management, vendor coordination, and documentation, ensuring a smooth and welcoming office environment. Key Responsibilities 1. Guest Relations & Reception Management Welcome and assist guests, clients, channel partners, and visitors in a professional and courteous manner. Handle incoming calls, inquiries, and walk-ins efficiently. Manage meeting rooms and conference room schedules and ensure proper coordination. Maintain a clean, organized, and presentable reception area at all times. Update and maintain the daily whiteboard with motivational quotes, birthday wishes, and important notices. 2. Employee Engagement & Event Support Prepare and post employee birthday and work anniversary posters on Teerth Group internal platforms. Support employee engagement initiatives and internal office events. Coordinate with HR and Admin teams during celebrations, meetings, and corporate events. 3. Front Desk & Office Administration Manage daily front desk operations including registers, appointment schedules, and coordination. Assist HR with interview coordination and candidate tracking. Keep HR-related documents available at the front desk as required. Maintain an updated list of interviewed candidates and support onboarding coordination. 4. Facility & Office Management Oversee facility-related activities including: Stationery management Housekeeping and pantry coordination Pooja ghar upkeep ID cards, visiting cards, and letterhead management Courier and dispatch services Air-conditioning maintenance Water purifier (Kent) maintenance Newspaper and daily office arrangements Conduct and record regular maintenance checklists for washrooms and water purifiers. 5. Record Keeping & Documentation Maintain and update the following records: Visitor registers Stationery inventory Material inward/outward registers Letterhead usage register Cheques received from MO Driver attendance records Ensure accuracy, confidentiality, and proper filing of all front desk documentation. 6. Vendor Coordination & Billing Coordinate with vendors for office supplies, housekeeping, pantry, maintenance, and services. Process vendor bills and ensure timely submission to Accounts for payment. Maintain vendor records and follow up for service-related issues. 7. Communication & Coordination Coordinate with Sales, CRM, HR, Accounts, Projects, and Legal teams for smooth visitor handling and information flow. Ensure timely communication of messages and visitor requirements to concerned departments. Skills & Competencies Excellent communication and interpersonal skills Strong customer service orientation Good organizational and multitasking abilities Basic team coordination and follow-up skills Proficiency in MS Office and basic office systems Professional appearance and etiquette Preferred Qualifications Graduate in any discipline 3–5 years of experience in front desk / reception / office administration Experience in real estate, corporate office, or service industry preferred Key Performance Indicators (KPIs) Visitor satisfaction and front desk efficiency Accuracy of records and documentation Office upkeep and facility management effectiveness Timely vendor billing and coordination Employee engagement support and responsiveness Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Life insurance Provident Fund Ability to commute/relocate: Baner, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): What makes you a strong fit for this role? Language: English (Preferred) Marathi (Preferred) Willingness to travel: 25% (Preferred) Work Location: In person
Job Title: Front Desk Executive Experience: 3–5 Years Department: Administration Location: Baner, Pune Reporting To: HR Manager Role Overview The Front Desk Executive will serve as the first point of contact for clients, visitors, channel partners, and internal stakeholders. The role requires strong communication skills, a professional demeanor, and the ability to manage front desk operations, office administration, and employee engagement activities efficiently. The incumbent will also support facility management, vendor coordination, and documentation, ensuring a smooth and welcoming office environment. Key Responsibilities 1. Guest Relations & Reception Management Welcome and assist guests, clients, channel partners, and visitors in a professional and courteous manner. Handle incoming calls, inquiries, and walk-ins efficiently. Manage meeting rooms and conference room schedules and ensure proper coordination. Maintain a clean, organized, and presentable reception area at all times. Update and maintain the daily whiteboard with motivational quotes, birthday wishes, and important notices. 2. Employee Engagement & Event Support Prepare and post employee birthday and work anniversary posters on Teerth Group internal platforms. Support employee engagement initiatives and internal office events. Coordinate with HR and Admin teams during celebrations, meetings, and corporate events. 3. Front Desk & Office Administration Manage daily front desk operations including registers, appointment schedules, and coordination. Assist HR with interview coordination and candidate tracking. Keep HR-related documents available at the front desk as required. Maintain an updated list of interviewed candidates and support onboarding coordination. 4. Facility & Office Management Oversee facility-related activities including: Stationery management Housekeeping and pantry coordination Pooja ghar upkeep ID cards, visiting cards, and letterhead management Courier and dispatch services Air-conditioning maintenance Water purifier (Kent) maintenance Newspaper and daily office arrangements Conduct and record regular maintenance checklists for washrooms and water purifiers. 5. Record Keeping & Documentation Maintain and update the following records: Visitor registers Stationery inventory Material inward/outward registers Letterhead usage register Cheques received from MO Driver attendance records Ensure accuracy, confidentiality, and proper filing of all front desk documentation. 6. Vendor Coordination & Billing Coordinate with vendors for office supplies, housekeeping, pantry, maintenance, and services. Process vendor bills and ensure timely submission to Accounts for payment. Maintain vendor records and follow up for service-related issues. 7. Communication & Coordination Coordinate with Sales, CRM, HR, Accounts, Projects, and Legal teams for smooth visitor handling and information flow. Ensure timely communication of messages and visitor requirements to concerned departments. Skills & Competencies Excellent communication and interpersonal skills Strong customer service orientation Good organizational and multitasking abilities Basic team coordination and follow-up skills Proficiency in MS Office and basic office systems Professional appearance and etiquette Preferred Qualifications Graduate in any discipline 3–5 years of experience in front desk / reception / office administration Experience in real estate, corporate office, or service industry preferred Key Performance Indicators (KPIs) Visitor satisfaction and front desk efficiency Accuracy of records and documentation Office upkeep and facility management effectiveness Timely vendor billing and coordination Employee engagement support and responsiveness Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Life insurance Provident Fund Ability to commute/relocate: Baner, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred) Application Question(s): What makes you a strong fit for this role? Language: English (Preferred) Marathi (Preferred) Willingness to travel: 25% (Preferred) Work Location: In person