Fleet Manager

Job Description

Job Title Fleet Manager Key Responsibilities To strictly follow all Company procedures, guidelines and mandatory regulations and any special requests from the Client. To be in charge of the quality of the line-up on the vessels in the portfolio. To ensure a proactive communication with the vessels, the Recruitment and Placement Service and the Responsible Operations. To prepare an Exemption Request Form related to dedicated vessels and obtain Line Managers validation. To be in charge of junior officers and ratings planning in the assigned pool, prepared by the Recruitment and Placement Service. To validate or reject in the system junior officers and ratings lined up by the Recruitment and Placement Service depending on their suitability. If approved and delegated by a Line Manager, to validate or reject in the system senior officers lined up by the Recruitment and Placement Service depending on their suitability - following required validation by the Client (applicable only to top 2 Senior Officers). To approve crew changes in the other than the most cost-efficient ports as per the guidelines or / and the Clients specific requirements - with an exception for the most expensive ports where the approval from COO or MD must be obtained. To manage vessels safe manning crew complement basis the approval and agreement with the Client, including reduced crew headcount upon obtaining by the Client all necessary exemptions. To propose, in case of an emergency relief, a replacement of a seafarer to be reviewed and validated by the Operations Manager / COO if required. To validate promotions of junior officers and ratings except for promotion from a rating to a junior officer and cadets’ promotions. To prepare a transfer / exit plan for a vessel changing a nationality allocation or leaving the Company as well as prepare a relief plan for any specific projects as requested by the Client. To ensure that prior approving a seafarer to re-join a vessel his / her latest appraisal has been entered into the Company database and verify whether the appraisal score and comments permits the Seafarer to be re-hired. To monitor whether that all required crew records have been entered correctly and in a timely manner in the Company database. To manage all communication between vessels, the Client and Recruitment and Placement Services regarding crewing matters. To ensure that Riding Squad members / any additional seafarers are in compliance with the Client’s request and appropriately reported for invoicing. To review Seafarers’ Employment Agreements and POEA contracts, insert (if required) a signature on behalf of CSS’ MD as well as save them in the software. To be available 24/7 when Duty Officer in case of an emergency call and to record every emergency call. To check and pre-approve the non-wage crew costs, mustering expenses or shorthand bonus invoices. To update vessel’s visit logbook and prepare a vessel’s visit report after visiting a vessel. To ensure that the Operations Manager is always kept updated and fully informed about all exceptional cases. To perform ad hoc tasks as requested by the Crewing Manager / Team Leader. Minimum Qualifications Bachelor’s degree, preferably in business or maritime related discipline Excellent knowledge of mandatory STCW certifications, Seafarer’s Employment T&C, MLC 2006, CBA and Flag States’ requirements Proficiency in MS Office applications Proper command of English, both written and spoken Experience Two years of relevant crewing or ship management experience experience in the shipping industry as a seafarer would be an advantage Personal Attributes Good interpersonal skills, including conflict management skills Strong customer focus Good time management skills and ability to meet deadlines Good organizational skills Ability to multi-task Aptitude in decision-making and problem-solving Ability to prepare reports High sense of compliance Accuracy