Field Executive

Position Title: Field Executive
Department: Events & Distribution
Reporting To: Event Coordinator / Project Manager
Location: Mumbai, kokan ( Rest of Mumbai ), Nashik, Pune, Kolhapur, Sanbhajinagar, Amravati, Nagpur
Travel Requirement: Extensive (within and outside the assigned district, including overnight stays)

1. Objective

To execute and support on-ground events and distribution campaigns for MHKC, ensuring effective implementation, community engagement, and timely reporting, while upholding professional standards and organizational values.

2. Key Responsibilities

• Execute on-ground events, awareness drives, and campaigns as per project schedules.
• Assist in pre-event setup, on-site registration, crowd management, branding, and post-event wrap-up.
• Ensure proper placement and visibility of branding and communication materials.
• Engage with local stakeholders, participants, and community leaders to ensure smooth coordination.
• Collect and share event data including attendance, media coverage, photos, videos, and participant feedback.
• Distribute project-related materials/information during events, adhering to defined protocols.
• Coordinate with vendors, volunteers, and local authorities as required for logistics and compliance.
• Submit event completion reports and expense statements within defined timelines.

3. Monthly Work Structure

Field Work:

• Minimum 18 days per month dedicated to on-ground execution (pre-event preparation, event day, and follow-up).
• Travel may include inter-district/state travel with overnight stays as necessary.

Reporting & Desk Work:

• 7 days per month allocated for report writing, uploading media, admin follow-ups, and planning.
• 5 days per month allotted as personal/off days.

4. Expense Management & Reimbursements

Eligible Claims:

• Travel (public transport or personal vehicle fuel, as per norms)
• Meals and lodging (if work requires overnight stay)
• Event-related purchases (with prior approval)

Submission Guidelines:

• Maintain a daily expense log with original bills.
• Submit the monthly reimbursement form to Accounts by the 1st of every month.

5. Reporting & Documentation

• Submit a Daily Activity Log during event fieldwork.
• Prepare and submit Event Summary Reports within 24 hours of each event, including:
• Event type, location, date, attendance
• Photos and videos
• Highlights, challenges, and feedback

6. Code of Conduct

• Maintain respectful and professional conduct with all stakeholders.
• Represent MHKC’s values, mission, and identity in a positive and neutral manner.
• Avoid any form of bias, favoritism, or conflict of interest.
• Timely and truthful reporting is mandatory. Any falsification will attract disciplinary action.

7. Communication & Coordination

• Maintain regular updates via calls or WhatsApp with the central desk.
• Immediately report any delays, travel issues, or emergencies during fieldwork.
• Coordinate actively for future event planning and execution needs.

8. Leave & Absence Policy

• All planned leaves must be approved in advance by the reporting authority.
• Emergency leave must be communicated at the earliest with proper justification.
• Uninformed absence from field days may negatively impact performance evaluations.

9. Exit Procedure

• Minimum 15 days’ written notice is required.
• Complete all pending documentation, report submission, and tasks.
• Return all company property and complete the handover process.
• Final settlement will be processed post-clearance from HR/Operations.

10. Performance Review Criteria

• Number and quality of events supported/executed.
• Effectiveness in coordination and problem-solving.
• Timeliness and completeness of reports and expenses.
• Adherence to travel and documentation protocols.
• Professional behavior and communication with team and stakeholders.

Job Types: Full-time, Permanent, Fresher

Pay: ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Provident Fund

Language:

• Hindi (Preferred)

Work Location: Remote

Expected Start Date: 01/08/2025