Facilities Executive- Soft

Key aspects:

• Monitoring of Housekeeping related activities
• Arrangement of all consumables and supplies for Client / any visits
• Preparing the Daily/Weekly and Monthly reports
• Interacting with the service & supply vendors.
• Undertake daily facility rounds and find out snags and raising proactive tickets for the same
• Effectively manage service provider teams to ensure an on time deliverable system.
• Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.
• Client/Stakeholder Management
• Proactively engage stakeholders to ensure that on site client s expectations are met though high levels of customer service
• Build and develop effective client / stakeholder relationships across multiple levels of the organisation
• Proactively understand the customers/ employees needs and act on them before being requested
• Maintain high standards of housekeeping of facility
• Improvements in the office aesthetics and operations as per need
• Finance Management
• Accurate billing and invoicing
• Adherence to the monthly forecast
• Invoice management.
• Procurement & Vendor Management
• Work on getting quotations as per site need
• Sharing indents for monthly material supply
• Zero stock out of situation
• Other Key Activities
• Collecting all documents from the vendor for compliance audit
• Developing interesting & fun user engagement activities
• Signage / Poster making for site awareness.
• Managing ad hoc vendors.