Export/Import Executive

We are seeking an experienced import documentation Executive to manage purchase related processes, Import documentation, and liaison with key authorities such as Clearing Agents, ICEGATE, Customs, Courier companies and Banks.

The candidate will focus on creating Purchase Orders, and approving import documentation, booking shipments, and also liasoning for customs clearances in India. Candidate with Tally knowledge is preferred.

• Educational Qualification:

  Bachelors degree in English, Communications, Business Administration, or a related field.

• Location:

  Kolkata, India

• Type:

  Full-time, in-person

• Schedule:

  Monday to Saturday

Key Responsibilities:

• Coordinate and manage all import operations.
• Handle documentation for customs clearance (e.g., shipping bills, invoices, packing lists).
• Liaise with freight forwarders, CHA, and shipping lines.
• Ensure compliance with applicable import regulations and documentation requirements.
• Monitor shipments and update stakeholders on delivery timelines.
• Maintain accurate records and reports related to export/import activities.
• Resolve any issues related to shipments or customs.

Requirements:

• Proven experience in export/import operations.
• Knowledge of international shipping regulations and procedures.
• Strong communication and coordination skills.
• Proficiency in MS Office (Excel, Word).
• Ability to manage multiple shipments and deadlines.

To Apply:

Additional Responsibilities:

• Draft and manage professional emails and correspondence with international clients.
• Coordinate and communicate messages effectively across all departments.
• Prepare and maintain export documentation, including packaging lists and compliance forms.
• Ensure clear communication of project requirements within the office.
• Maintain a high level of English proficiency for clear, concise communication.

Document Preparation for Import

• Manage all documentation for Import Shipments, including raising POs, approving shipment documents, booking shipments and liasoning for customs clearances.
• Assist in office documentation, tally and stock related work

Banking & Financial Liaison

• Ensure timely submission of post-shipment documents to banks and monitor payment.
• Maintain relationship with Banks & Financial Institutions to facilitate efficient Transactions and resolve any Banking issues.
• Manage daily Banking Transactions including Fund Transfers, Foreign exchange and Trade Finance Operations.

Data Management & Record Keeping

• Maintain up-to-date records of all Import-related documents.

Job Type: Full-time

Pay: as per industry standards.

Schedule:

• Monday to Saturday

Supplemental Pay:

• Yearly bonus and leave pay

Education:

• Bachelor's (Required)

Experience:

• total work: 2+ years (Required)

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Monday to Saturdays

Experience:

• total work: 2+ years (Preferred)

Work Location: In person

Expected Start Date: 01/07/2025

Key Skills

• 1. Knowledge in Microsoft Office (MS Office, Excel, Word, Power point), with an ability to become familiar with firm-specific programs or software, 2. Tally ERP

Job Type: Full-time

Pay: 180,000.00 - 240,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person