Export Documentation Executive

Job Title: Export Documentation Executive

Location: Thane , Mumbai
Experience: 2–3 years (preferably in an export-oriented organization)
Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and proactive Accountant / Export Audit Executive to manage export-related financial operations and audits. Experience we need in export documentation, foreign trade compliance, and banking processes, ensuring smooth transactions and accurate reporting.

Key Responsibilities

Banking & Compliance

• Ensure timely bank submissions and follow-ups for inward remittances.
• Prepare and maintain suspense receipts and update bank books based on inward remittance/payment advice.
• Manage disposal and declaration letters to banks for inward remittance emails from other banks.
• Handle import shipment documentation and ensure inward remittances from specific countries are received as per guidelines.

Accounting & Audit

• Update and maintain FOC sheets.
• Prepare GST R1 workings, sales entries, and generate E-invoices.
• Create and verify commercial and sample invoices (DSR).
• Manage credit/debit notes and MIS report preparation.
• Conduct production and dispatch audits to confirm payment received/receivable.
• Perform scrutiny of sundry debtors and ensure accurate ledger entries.

Export & Logistics Coordination

• Verify invoicing bills of EMS Post, DHL, and Asia Net as per documentation.
• Scan and maintain commercial and sample invoices.
• Follow up for Air Waybill (AWB) numbers and EP copies as per dispatch documents.

Required Skills & Knowledge

• Proficiency in Tally and strong accounting fundamentals.
• Knowledge of DGFT procedures and foreign trade regulations.
• Understanding of custom duty and export-related taxation.
• Familiarity with online banking transactions and declaration processes.
• Strong analytical and documentation skills with attention to detail.

Preferred Experience

• Minimum 2–3 years of relevant experience in an organization engaged in export business.
• Hands-on experience with bank reconciliations, export documentation, and customs compliance.

Key Attributes

• Excellent communication and follow-up skills.
• Ability to work independently and coordinate across teams.
• High level of accuracy and confidentiality in handling financial data.

Job Types: Full-time, Permanent

Pay: ₹45,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person