Executive / Senior Executive

Executive / Senior Executive - Order Execution

Executive / Senior Executive

Responsibilities:

• Act as the single point of contact

  for customers, consultants, and vendors regarding spare part orders.

• Organize and lead meetings

  with stakeholders to expedite approvals, resolve issues, and ensure schedule adherence.

• Communicate and coordinate effectively

  with Indian and overseas suppliers.

• Conduct contract/order reviews

  upon receipt.

• Prepare detailed project execution schedules

  in line with customer requirements.

• Coordinate with ordering departments

  to clarify scope, specifications, and compliance.

• Liaise with the Procurement team

  for timely order placement of raw materials and bought-out components.

• Ensure timely submission and approval

  of project-related documents.

• Coordinate with vendors

  for technical clarifications and documentation requirements.

• Provide manufacturing clearance

  for bought-out items to meet delivery schedules.

• Track project progress regularly

  and ensure timely updates to management.

• Coordinate with departments

  like PM&PS, TSS, QA, and Manufacturing to resolve inter-departmental issues.

• Monitor cash flows

  , ensuring timely receipt of advances and payments.

• Prepare and submit monthly progress reports

  to meet project documentation requirements.

• Raise inspection calls

  in coordination with Assembly, QA, and Purchase teams.

• Ensure all required documents are shared

  before inspections.

• Follow up with TPI, QA, and field teams

  for timely inspection and resolution of open issues.

• Obtain and release IRN

  (Inspection Release Note) after successful inspections.

• Coordinate resolution

  of inspection-related issues with the customer.

• Ensure statutory documentation

  like road permits, dispatch details, etc., are organized.

• Understand customer dispatch instructions

  and ensure accurate preparation of commercial documents (Invoice, Packing List, LR, Insurance, etc.).

• Ensure delivery extensions are obtained

  when applicable and avoid any Liquidated Damages (L/D).

• Understand billing breakups of customer POs

  and plan part invoicing to meet billing targets.

• Responsible for post-order SAP updates

  for all assigned orders.

Skills:

• Strong understanding of contracts and technical specifications.

• Proficient in MS Office, SAP, and documentation tools.

• Strong interpersonal, communication, and negotiation skills.

• Excellent time management and multitasking abilities.

• Familiarity with inspection processes and logistics coordination.

Qualifications:

• Education:

  Bachelor's degree in Engineering (Mechanical/Electrical preferred) or related field.