Executive Secretary To Managing Director

1. Responsible for upkeep of the MD office. 2. Checklist for MD office housekeeping to be maintained. 3. To manage the MD appointment desk/ calendar. 4. Track MD Emails and send a daily mail report to MD. 5. Maintain etiquette in WhatsApp group and remind any concern person regarding MDs message (if needed) 6. Acting as the point of contact among executives, employees, clients, and other external partners. 7. Plan and orchestrate work to ensure the senior executives priorities are met, organizational goals are achieved, and best practices are upheld. 8. Format information for internal and external communication – memos, emails, presentations, reports. 9. Screen and direct phone calls and distribute correspondence. 10.Attend MDs diverted calls & update the remarks. 11.Organize and maintain the office filing system. 12.Maintain MDs Personal & Family Original documents 13.Maintain document movement register for MD and company property documents 14.Organizing conferences/ presentations/ meetings. 15.Take minutes during meetings. 16.Ensure utmost confidentiality and integrity of operations. 17.Drafting of points given by MD 18.Scheduled meetings with HOD's & other associates. 19.Coordinated with Different department and Updated Major Pending Works 20.Creating Zoom Link for MD meeting 21.Preparing and collating report 22.Organizing and servicing meetings (producing agendas) 23.Managing databases 24.Prioritizing workloads 25.Responsible for Guest Hospitality 26.Tour Managements and Visa processing Ticket & Hotel booking as per MDs direction. Role & responsibilities Preferred candidate profile Good Communication skills, presentable, little bit of finance knowledge