Executive Secretary

We are looking for a highly organized and tech-savvy Executive Secretary to support the CEO of a fast-growing construction company. The ideal candidate should bring a unique blend of administrative excellence, AI proficiency, financial awareness, strong presentation and communication skills, and social media fluency. This role is crucial in ensuring the CEO remains focused on strategic priorities by handling day-to-day coordination, communication, and information management.

Key Responsibilities:

· Manage and prioritize the CEO’s calendar, meetings, travel plans, and communications.

· Prepare project updates, board notes, and management briefs based on construction progress and team inputs.

· Serve as a liaison between the CEO and internal departments, clients, vendors, and key stakeholders.

· Organize and support internal review meetings, site visits, and client presentations.

AI & Digital Tools Management

· Use AI-powered tools (like ChatGPT, Notion, automation platforms) to streamline reporting, drafting, and data handling.

· Assist in integrating basic AI tools for productivity across CEO tasks and communications.

· Maintain dashboards and smart trackers for project status, team performance, and client feedback.

Finance & Project Insight

· Assist in reading and summarizing financial reports, project costings, and budgets for the CEO.

· Coordinate with finance, operations, and project teams to compile monthly MIS reports.

· Support in business analysis, investment proposals, and profitability tracking of ongoing projects.

Communication & Presentation

· Draft professional emails, letters, and proposals on behalf of the CEO.

· Create high-impact presentations for board meetings, client reviews, and investor discussions.

· Maintain confidentiality and professionalism in all communications.

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Work Location: In person