Executive - Operations - Hyderabad

Role & responsibilities

Ability to perform physical stock audits and resolve inventory discrepancies.Strong attention to detail, analytical thinking, and problem-solving skills.

Effective time management and the ability to work in a fast-paced warehouse environment. Good verbal and written communication skills. Ability to coordinate with cross-functional teams (procurement, logistics, finance). Willingness to work in shifts if required and adhere to warehouse safety protocols.

Receive and inspect incoming materials and update records accordingly. Maintain accurate inventory levels in the warehouse management system (WMS). Conduct regular physical stock counts and support periodic audits.

Monitor stock levels, shelf life, and initiate replenishment or disposal as needed. Manage inward/outward stock movement and generate daily inventory reports. Investigate inventory discrepancies and take corrective actions promptly.

Coordinate with procurement, sales, and logistics teams to align inventory with business needs. Ensure the application of FIFO/LIFO/FEFO principles in stock handling. Maintain warehouse cleanliness and adherence to safety protocols. Assist in the implementation and maintenance of inventory control procedures and systems.

Receive and Inspect Incoming Stock:

Verify the quantity and quality of materials received, and ensure items are correctly labeled and stored in designated locations.

Maintain Accurate Inventory Records:

Update inventory management systems regularly to reflect stock movements, adjustments, and current inventory levels.

Monitor Stock Levels:

Track inventory to ensure optimal stock levels are maintained, and flag low or overstock situations for corrective action.

Perform Regular Stock Audits:

Conduct daily, weekly, and monthly physical inventory checks to ensure consistency with system records.

Manage Stock Movement:

Supervise the movement of materials within the warehouse, including inward and outward transactions, transfers, and returns.

Coordinate with Other Departments:

Work closely with procurement, sales, and logistics teams to align stock levels with operational demands.

Implement FIFO/LIFO Systems:

Ensure products are stored and issued using correct inventory methods like First-In-First-Out (FIFO) or Last-In-First-Out (LIFO), depending on product type.

Prevent Stock Loss or Damage:

Monitor storage practices to minimize breakage, spoilage, and pilferage. Report and investigate discrepancies promptly.

Assist in Warehouse Organization:

Support efficient space utilization by organizing items systematically and maintaining a clean and orderly warehouse.

Generate Inventory Reports:

Provide daily, weekly, and monthly stock reports to management for planning and analysis.

Technical Skills

Inventory Management Software: Proficient in tools like SAP, Oracle, Tally, Zoho Inventory, or

WMS systems.

MS Excel & Reporting: Skilled in using Excel (VLOOKUP, Pivot Tables, etc.) for inventory tracking and data analysis.

Barcode Scanning & RFID: Experience with barcode systems and RFID technology for accurate stock handling.

Knowledge of FIFO/LIFO/FEFO: Familiarity with inventory flow methods and their application in warehouse operations.

Stock Reconciliation: Ability to investigate and resolve inventory discrepancies quickly and accurately.

Basic Accounting Knowledge: Understanding of how stock impacts financial records (COGS, stock valuation, etc.

Soft Skills

Attention to Detail: High accuracy in stock counting, data entry, and documentation.

Time Management: Capable of handling multiple tasks efficiently under tight schedules.

Problem-Solving Skills: Able to identify inventory issues and take corrective actions promptly.

Team Coordination: Works well with warehouse staff, procurement, logistics, and supervisors.

Communication Skills: Clear and effective in verbal and written communication for reporting and coordination.

Adaptability: Quick to adjust to changes in procedures, systems, or priorities in a dynamic warehouse environment.

Preferred candidate profile

Minimum Bachelors degree or diploma in Logistics, Supply Chain, Warehouse Management, or a related field.

1-3 years of experience in inventory management or warehouse operations. Proficiency in inventory management systems (e.g., SAP, Oracle, Tally, Zoho, WMS).

Strong knowledge of warehouse procedures, stock control, and inventory reconciliation.

Hands-on experience with barcode scanners, RFID systems, and warehouse tools.

Strong skills in MS Excel (Pivot Tables, VLOOKUP, reporting). Understanding of inventory flow methods like FIFO, LIFO, and FEFO.