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Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Microsoft Office Master's degree Bachelor's degree Communication skills Time management

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Job Description

Role Summary:

We are seeking a seasoned and highly professional Executive Assistant to the CEO with 10–15 years of experience in supporting C-suite executives. The ideal candidate will play a pivotal role in ensuring seamless coordination, efficient communication, and strategic support to the CEO. This position demands exceptional organisational, interpersonal, and problem-solving skills along with the highest levels of discretion and business acumen.

Key Responsibilities:

1. Executive Support & Calendar Management

Manage and optimise the CEO’s schedule, appointments, meetings, and travel plans.
Prioritise and coordinate high-level internal and external engagements.
Act as a gatekeeper to manage the CEO’s time effectively.

2. Communication & Correspondence

Draft, review, and manage emails, letters, presentations, and reports on behalf of the CEO.
Coordinate internal communication on the CEO’s behalf with various departments, stakeholders, and external partners.
Maintain strict confidentiality of sensitive information.

3. Strategic Support

Assist in preparing for board meetings, strategy discussions, and key presentations.
Compile briefing notes, research, and data analysis to support decision-making.
Track key initiatives, projects, and action items to ensure timely follow-up and closure.

4. Stakeholder & Relationship Management

Serve as a liaison between the CEO and senior leadership, clients, investors, and partners.
Support the CEO in relationship management, including managing key contact databases and correspondence.

5. Travel, Events & Logistics

Plan and coordinate domestic and international travel, including visa processes, itineraries, and accommodations.
Organise high-level meetings, conferences, offsites, and internal events with meticulous attention to detail.

Required Skills & Competencies:

Proven experience (10–15 years) in supporting CEOs/MDs or other C-suite executives.
Excellent written and verbal communication skills.
Strong organisational, multitasking, and time-management abilities.
High level of integrity, discretion, and professionalism.
Ability to work independently and under pressure in a fast-paced environment.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.

Qualifications:

Bachelor’s or Master’s degree in a related field.
Experience in a corporate or high-growth business environment is preferred.
Exposure to cross-functional coordination and strategic planning is a plus.

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Aurum Facility Management Pvt. Ltd.

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