Executive Assistant(Admin)

Key Responsibilities:

Executive & Administrative Support

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  Manage and prioritize calendars, appointments, and travel schedules for CEO/MD.

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  Organize and coordinate meetings, events, and conference calls, including logistics and agenda preparation.

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  Answer, screen, and redirect phone calls; take messages and follow up as required.

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  Welcome and engage with visitors, clients, and partners in a professional manner.

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  Draft, review, and manage internal and external communications, including emails, letters, and notices.

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  Send greetings and communication emails for employee birthdays and work anniversaries.

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  Manage incoming and outgoing mail, courier packages, and fax communications.

Documentation & Office Management

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  Maintain traditional and digital filing systems to ensure data accuracy, confidentiality, and accessibility.

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  Perform clerical and bookkeeping duties, such as invoice tracking and expense coordination.

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  Coordinate travel bookings, including flight tickets, hotel reservations, and transport arrangements for leadership and employees as needed.

Procurement & Purchase Coordination (End-to-End)

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  Handle full procurement cycle including vendor identification, quotation comparison, negotiations, purchase order generation, coordination, and delivery follow-ups.

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  Prepare and maintain purchase documentation, approvals, vendor lists, and payment trackers.

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  Coordinate with Finance, HR, and IT departments to ensure timely procurement and vendor settlements.

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  Track inventory and initiate purchase requirements based on departmental needs.

Collaboration & Support

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  Work closely with internal teams to ensure smooth operational workflows.

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  Prioritize and handle confidential information with discretion.

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  Support leadership with special assignments as required.

Required Skills & Qualifications

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  Bachelor’s degree in Business Administration or related field preferred.

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  Minimum 2–5 years of experience in Executive Assistant or Administrative roles.

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  Strong written and verbal communication skills.

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  Excellent organizational skills with the ability to multitask and prioritize.

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  Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook).

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  Experience in travel coordination and vendor management preferred.

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  Ability to work independently with attention to detail, discretion, and professionalism. Interested can apply to [email protected]