Executive Assistant To Founding Partner

Executive Assistant

Key Responsibilities

Executive & Administrative Support

• Schedule and coordinate calls, meetings, and appointments for the Partner.
  
• Manage and update timesheets and daily To-Do lists.
  
• Maintain and update contact lists and directories.
  
• Handle internal and external email communication, follow-ups, and scheduling.
  
• Provide daily updates on calls, schedules, tasks, and timesheets to the Partner.
  
• Coordinate with advocate teams to check availability for internal meetings.
  
• Handle document approvals and signatures from the Partner.
  
• Maintain business contacts and cards shared by the Partner.
  
• Ensure efficient functioning of daily office operations and support tasks.
  

Travel Management

• Plan and book travel, including flights, hotels, visas, and local transportation.
  
• Share travel options and costs with the Partner.
  
• Coordinate with travel agents for ticketing and airport transfers.
  
• Update the travel checklist and maintain travel records for billing purposes.
  

Office Coordination & Guest Handling

• Welcome and assist clients; arrange refreshments and seating.
  
• Manage guest accommodation and visitor-related arrangements.
  
• Answer and direct incoming calls professionally.
  
• Perform clerical tasks: scheduling, data entry, printing, scanning, and filing.
  
• Coordinate printing, binding, and stationery purchases as required.
  
• Ensure conference rooms are readyA/V systems, internet, and environment checks.
  

Skills Required

• Excellent verbal and written communication in

  English, Kannada, and Hindi

• Strong planning, scheduling, and organizational skills
  
• Ability to multitask and manage priorities effectively
  
• Good problem-solving skills
  
• Proficient in general office administration and MS Office tools
  
• Professional, polished, and presentable demeanor
  

Preferred Candidate Profile

• Minimum

  9+ years

  of relevant experience as an Executive Assistant or in a similar administrative role.
• Ability to work independently with a high degree of ownership and responsibility.
  
• Strong interpersonal skills and professionalism.