Executive Assistant to DMS (Female)

Job Title: Executive Assistant to DMS

Location: Greater Noida
Reports to: DMS

Job Summary:

The Executive Assistant (EA) will provide high-level administrative support to the DMS in overseeing the group of hospitals, the marketing company, and healthcare expansion initiatives. This role requires a dynamic, self-motivated individual capable of managing multiple tasks and ensuring the efficient flow of information between teams. The EA will be responsible for gathering and reviewing MIS reports, ensuring timely follow-ups on key deliverables, and automating processes to increase efficiency. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential.

Key Responsibilities:

1. Administrative Support:

· Provide comprehensive administrative assistance to the DMS, including scheduling meetings, managing calendars, and organizing travel.

· Coordinate communication between internal and external stakeholders, ensuring smooth and timely interaction.

· Prepare and edit correspondence, reports, presentations, and other documents.

· Screen, prioritize, and manage incoming emails and correspondence.

2. MIS and Reporting:

· Collect, review, and summarize MIS (Management Information System) reports from various departments including hospitals, marketing, and other projects.

· Ensure timely follow-up on key performance metrics and project deadlines.

· Identify opportunities for streamlining reporting processes and ensure that all reports are accurate, complete, and actionable

3. Process Automation:

· Analyze current manual processes and identify areas where automation could improve efficiency and accuracy.

· Collaborate with the IT and operations teams to implement automation tools and software to optimize workflows across the organization.

4. Project Management:

· Assist the DMS with planning and executing strategic initiatives, particularly in the area of healthcare expansion.

· Track project timelines, deliverables, and resources, and report on progress regularly.

· Facilitate communication between various teams to ensure smooth execution of projects, including marketing initiatives, hospital management, and expansion.

5. Innovation and Problem Solving:

· Proactively suggest new ideas and solutions to improve operational efficiency and effectiveness.

· Provide innovative approaches to streamline processes, improve communication flows, and drive overall productivity.

6. Liaison Between Teams:

· Serve as the point of contact between the DMS and the management teams of hospitals, marketing, and other business ventures.

· Follow up with departmental heads to ensure that all action items and strategic goals are progressing according to plan.

· Assist in managing relationships with key external stakeholders, including vendors, partners, and international entities.

7. Data Analysis and Reporting:

· Compile, analyze, and interpret data to generate reports and presentations for the DMS.

· Develop and maintain dashboards and key performance indicators (KPIs) to track hospital performance and trends.

8. Time Management:

· Help the DMS prioritize tasks, manage time effectively, and meet deadlines.

· Anticipate and prepare for upcoming commitments and responsibilities.

9. Office Organization:

· Keep the DMS's office organized and well-maintained.

· Order supplies and equipment as needed.

Key Skills and Competencies:

· Highly Organized: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

· Analytical and Process-Oriented: Strong capability in understanding, analyzing, and improving business processes. Experience with process automation and MIS reporting is a must.

· Tech-Savvy: Proficient in using automation tools (e.g., Microsoft Power Automate, Google Apps Script) and project management software (e.g., Trello, Asana).

· Communication Skills: Strong written and verbal communication skills with the ability to liaise effectively across different levels of the organization.

· Project Management: Demonstrated experience in managing and executing projects within deadlines and budgets.

· Innovative Mindset: A proactive attitude toward identifying opportunities for improvement and implementing creative solutions.

Qualifications:

· Bachelor's degree in Business Administration, Healthcare Management, or a related field. A Master's degree is a plus.

· 1-3 years of experience in a similar role, ideally within the healthcare or marketing sectors.

· Experience with management reporting, process automation, and project management.

· Ability to travel when required,.

Preferred Experience:

· Familiarity with healthcare, hospital operations, and international business.

· Previous experience working directly with C-suite executives.

· Knowledge of automation tools and data visualization software (e.g., Tableau, Power BI) is an added advantage.

Job Type: Full-time

Pay: ₹20,000.00 - ₹22,000.00 per month

Schedule:

• Day shift

Work Location: In person