Job
Description
Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.
