Executive Assistant to CEO

Job Description: Executive Assistant to the CEO

Position: Executive Assistant (EA) to the CEO

Location: [Hyderabad]

Experience: 2–5 Years (Freshers with strong skills may also be considered)

Employment Type: Full-Time

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Role Overview

We are looking for a highly organized, proactive, and confidential Executive Assistant to support the CEO in day-to-day operations, coordination, communication, and strategic tasks. The ideal candidate must be efficient, detail-oriented, and capable of handling multiple responsibilities while maintaining professionalism and discretion.

This role involves administrative duties, communication management, scheduling, business coordination, and assisting the CEO in executing organizational goals.

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Key Responsibilities

1. Executive Support & Coordination

• Manage the CEO’s calendar, appointments, meetings, and travel schedules.
• Prioritize and handle requests, ensuring timely follow-ups.
• Act as a point of contact between the CEO and internal/external stakeholders.

2. Communication & Correspondence

• Draft emails, documents, proposals, and reports on behalf of the CEO.
• Handle confidential and sensitive information with complete discretion.
• Coordinate and communicate instructions to various teams.

3. Meeting Management

• Schedule, prepare agendas, and take minutes for internal and external meetings.
• Ensure all necessary documents, presentations, and data are ready before meetings.
• Track action items and ensure timely completion.

4. Administrative & Operational Support

• Organize files, prepare MIS reports, and maintain documentation.
• Handle expense reports, reimbursements, and basic office administration tasks.
• Coordinate with HR, Finance, Operations, and other departments as required.

5. Business & Strategy Support

• Assist the CEO in business research, preparing presentations, and client proposals.
• Support the CEO in project tracking, performance monitoring, and follow-ups.
• Help in planning and execution of strategic initiatives and business goals.

6. Client & Vendor Coordination

• Communicate with clients for scheduling, updates, and follow-ups.
• Coordinate with vendors for events, travel arrangements, and administrative needs.
• Represent the CEO professionally in meetings when required.

7. Personal Assistance (If Required)

• Manage personal appointments, travel, and occasional personal errands.
• Ensure smooth logistical support for both professional and personal tasks.

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Skills & Competencies Required

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace.
• Ability to multitask and prioritize under pressure.
• High level of professionalism, integrity, and confidentiality.
• Problem-solving mindset with attention to detail.
• Ability to work independently with minimal supervision.

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Preferred Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or related field.

Please share the resume to [email protected] or contact +91 70754 98530

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person