Executive Assistant to CEO

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO in maintaining Operational efficiency.

Key Responsibility Area (KRAs)

1. Strategic & Administrative Support
a. Manage the CEO’s calendar — Agendas, schedule, reschedule, and earmark time around prioritiesb. Manage the CEO’s time with ruthless prioritization: block distractions, escalate only critical decisionsc. Maintain organized digital files, reports and records (email, presentations, reports, contacts)d. Act as a communication bridge between the CEO and team leads to streamline decision-makinge. Share updates, reminders, and follow-ups across teams on behalf of the CEOf. Help manage external communication with clients, collaborators, and vendors as directed

2. Support & Strategic Liaison
a. Act as the CEO’s bridge with internal departments — ensuring zero leakage in updates, decisions, and delegated tasksb. Filter and manage communication coming to the CEO: project escalations, HR issues, vendor delays, performance gaps etcc. Maintain and track the CEO’s action board: weekly tasks, project check-ins, hiring decisions, strategic prioritiesd. Represent the CEO in internal reviews or external meetings when delegatede. Coordinate daily, weekly and monthly internal performance briefings with Department Headsf. Support the CEO in executing high-priority internal projects — across production, HR, marketing, and finance teamsg. Track deliverables and timelines; coordinate with Department Heads to ensure follow-throughh. Maintain dashboards and reports to monitor progressi. Assist in drafting communications, proposals, reports, or documentation as required

3. Performance & Accountability System
a. Own weekly department-wise review trackers with metrics on task closure rate, quality flags, shoot execution gaps, and post-production delaysb. Collaborate with HR and Department Heads to maintain and monitor KPIs for team leads and key operatorsc. Highlight recurring issues (attendance, data loss, missed deadlines) directly to CEO with proposed corrective actionsd. Maintain an internal "Fire List" (risk zones) and "Fast Lane List" (high performers) for executive visibility

4. Operations Management & SOP Enforcement
a. Track daily workflows across Pre-Production, Shoot, Post, and Delivery using ClickUp/Zoho dashboardsb. Flag blockers, delays, or missing SOP steps in team execution and follow through till resolvedc. Maintain and update operational dashboards for live project statuses, pending decisions, and cross-functional dependenciesd. Audit Internal task flows for time discipline, checklist usage, and documentation hygiene

Key Skills and Qualifications

1. Strong organizational and time management skills
2. Excellent verbal and written communication3. Ability to maintain confidentiality and handle sensitive tasks with care4. Proficiency in tools like Google Workspace, Zoho (CRM, Projects, Calendar, People), Zoho (or similar)5. Good coordination and follow-up ability across departments6. Basic understanding of creative production workflows or event timelines is a plus7. Bachelor’s degree in Business Administration, Communications, or a related field8. 2+ years in an administrative, executive assistant, or operations support role9. Experience working with leadership in a fast-moving company, preferably in media, events, or creative services10. Familiarity with Zoho ecosystem is a strong advantage

Perks and Benefits

1. Exposure to Leadership: Directly work with senior management and gain insights into strategic decision-making
2. Learning Opportunities: Hands-on experience in event management, client coordination, and wedding planning operations3. Career Growth: Scope to transition into operations, client servicing, or managerial roles within the company

*NOTE*

• Job location - Sector 43, Gurgaon, 122003
• Shift time- 10 am to 6:30 pm
• No. of working days - 6 days
• Need a candidate who can join immediately and have personal laptop.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid time off

Application Question(s):

• Do you have personal laptop?

Experience:

• Executive Assistant: 1 year (Preferred)

Location:

• Gurugram, Haryana (Preferred)

Work Location: In person