Executive Assistant to CEO

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to the CEO to provide top-level administrative support and ensure the smooth functioning of the CEO’s office. The ideal candidate will handle confidential information, manage complex schedules, and act as the primary liaison between the CEO and internal/external stakeholders.

Key Responsibilities

• Calendar & Scheduling Management: Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
• Communication & Correspondence: Draft, review, and manage communications on behalf of the CEO, ensuring timely and professional responses.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Document & Report Preparation: Create presentations, reports, and other documents as required.
• Liaison Role: Act as the point of contact between the CEO and senior management, clients, and partners.
• Travel & Logistics: Organize complex travel plans, itineraries, and accommodations.
• Confidentiality: Handle sensitive and confidential matters with the highest discretion.
• Project Assistance: Support the CEO with special projects, research, and strategic initiatives.
• Office Management Support: Coordinate with other departments to ensure smooth daily operations of the executive office.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience (3–5 years) as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams, Zoom).
• Ability to anticipate needs, think critically, and offer solutions proactively.

Preferred Qualifications

• Prior experience supporting C-suite executives.
• Knowledge of project management tools and practices.
• Strong problem-solving skills and adaptability.

Key Competencies

• Professionalism & Integrity
• Time Management
• Attention to Detail
• Strong Interpersonal Skills
• Proactive & Resourceful Approach

Compensation: Competitive salary and benefits package, commensurate with experience.
Reporting To: Chief Executive Officer (CEO)

Job Types: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Food provided
• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund