Executive Assistant To CEO (Female Candidates)

Designation EA to CEO (Female Candidates)

Location: - Gurugram

Experience: 4-5 Years of relevant experience

CTC – 4 ~ 6 lacs

Working Days: 6 days (Alternate Saturdays off)

Contact: hr@fiaglobal.com

Preferred Industry: FMCG Insurance, banking, Fin-tech, micro finance

About the Company:

We are a leading organization in the fintech industry, offering a dynamic and professional work environment. We believe in fostering a culture of growth, collaboration, and inclusivity.

We are looking for a Senior Executive – Administration, who will be responsible for office setup, travel coordination, and facility management. The role involves ensuring smooth administrative operations, vendor management, compliance adherence, and cost-effective solutions for office infrastructure and travel arrangements.

Role Overview

We're looking for a sharp, proactive, and highly reliable Executive Assistant – Founder’s Office who has directly worked with startup Founders or CXOs and understands the fast-paced, high-stakes environment of a growing company.

This role is for someone who can own the Founder's time, communication, and priorities, while ensuring nothing falls through the cracks. You must be experienced in managing high-volume inboxes, filtering and responding to emails on behalf of the Founder, coordinating with internal and external stakeholders, and managing strategic tasks discreetly and efficiently.

Key Responsibilities

Founder Support & Inbox Management

• Own and manage the Founder’s email inbox: draft, respond, and follow up on key communications.
• Prioritize and highlight critical messages requiring attention and prepare summarized briefs.
• Act as the communication gatekeeper, ensuring timely responses and professional tone

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Calendar & Meeting Management

• Organize and maintain the Founder’s calendar, prioritize meetings, and optimize scheduling.
• Ensure all meetings are well-prepped with agendas, documents, and follow-ups tracked.

Strategic & Operational Support

• Serve as the bridge between the Founder and teams like Product, HR, Finance, Marketing, etc.
• Follow up on action items with stakeholders and ensure timely execution.
• Maintain confidentiality while handling sensitive business information and decisions.

Cross-functional Coordination

• Help align team OKRs, weekly priorities, and project deadlines through structured tracking.
• Support investor communication, high-level business meetings, and founder-led projects.

Documentation & Reporting

• Prepare presentations, reports, research briefs, and strategic documents as per the Founder’s needs.

Requirements

• 4–5 years of experience as an Executive Assistant / Chief of Staff / Operations Manager in a VC-funded startup or fast-paced business.
• Must have worked directly with a Founder, CEO, or CXO and handled high-level communication on their behalf.
• Excellent written and verbal communication skills; can write crisp, clear, and professional emails.
• Strong organizational skills with the ability to multitask and prioritize under pressure.
• Comfortable with Google Workspace, Notion, Slack, Excel/Sheets, and project tracking tools.
• Highly reliable, trustworthy, and committed to confidentiality and discretion.
• Strong understanding of startup dynamics, urgency, and high-ownership working style.

Preferred Qualifications

• Prior experience supporting startup founders in Series A/B+ stage companies.
• Exposure to business strategy, investor relations, or business operations.
• Educational background in business, communications, or management is a plus.