Executive Assistant to CEO

General Responsibility

• Serve as a SPOC for the Partners and their respective teams for both internal and external stakeholders including coordination with clients and collaboration with the internal team.

General Operations Management

• Manage the calendars of the assigned Partner with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the Partner’s time and provides a timely reminder as necessary.
• With minimal instruction, proactively follow up on emails when copied, on tasks assigned by Partner to the staff and team and determine the most appropriate next steps from a scheduling standpoint.
• Maintain weekly/monthly/quarterly client reports as per the need of the team and the partner.

Travel Management

• Organize international and domestic travel arrangements; anticipates and coordinate point-to-point travel and logistics needs, commuting time and ground transportation, passport and visa processing of Partner & the team.

Billing

• Follow up on outstanding payments.
• Monitor all payments and prepare monthly billing reports in coordination with Accounts.

Administrative Support

• Assist assigned Partners in other administrative tasks to leverage time.
• Schedule client team meetings and administrative meetings, telephone/video conferences (local and international), and client and internal events.
• Correspond to routine emails, maintain diaries, take dictations, update the client contacts and maintain necessary filing systems.
• Provide backup assistance to Administrative and Floor Head as needed

Required Skillset

• Bookkeeping skills
• Analytical and problem-solving skills
• Decision-making skills
• Excellent communications skills
• Good computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs with high proficiency.
• Ability to function well in stressful situations.
• Good interpersonal skills
• Time management skills

Note: Good Excel skill is the utmost important skill set required.

Behavioural Competency

• The incumbent must maintain strict confidentiality in performing the duties.
• Honest and sensitivity
• Ability to work flexible hours.
• Good work ethics
• Self-starter, motivated, and capable of working with minimal direction.
• Display a high level of confidentiality, discretion, sound judgment, tact, and diplomacy.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits:

• Paid time off

Education:

• Bachelor's (Preferred)

Work Location: In person