Executive Assistant

Job Title: Executive Assistant

Job Date: 06-11-25

Job Location: Gurgaon, India

Job Type: Full Time - Hybrid

Job Summary: We are seeking a highly experienced and dynamic executive assistant to support the founder of a high-growth group of companies operating across B2B, B2C, and B2G sectors. The founder is a serial entrepreneur with business interests in listed ventures, startups, and turnaround cases. The ideal candidate will provide top-tier administrative support while working closely with the founder on strategic and operational matters. This role is suited for an organized professional who can efficiently manage a variety of responsibilities in a fast-paced environment, with a particular focus on synthesizing insights and actionable information from diverse information streams.

Job Responsibilities:

• Executive Support: Manage the Founders' daily schedule, including meetings, appointments, travel arrangements, and personal tasks, ensuring efficient time management.

• Strategic Liaison: Act as a bridge between the Founder and internal/external stakeholders, ensuring clear and timely communication.

• Project Management: Oversee special projects initiated by the Founder, ensuring timely delivery, tracking progress, and coordinating with cross-functional teams.

• Before-During-After of Meetings: Handle full meeting preparation, including scheduling, creating agendas, preparing presentations and reports, taking minutes, and managing follow-ups to ensure successful execution of deliverables.

• Insights & Actionable: Sharply summarize insights and action items from a wide variety of information flow across the founders diverse business interests and issues.

• Confidentiality & Discretion: Handle sensitive business and personal information with the utmost confidentiality and discretion.

• Operational Assistance: Assist in day-to-day office operations, including document management, correspondence, and financial tracking.

• Problem Solving: Address urgent issues, propose solutions, and act as a proactive partner in the decision-making process.

• Event Coordination: Plan and execute business events, conferences, and engagements on behalf of the Founder.

• Follow-Up & Tracking: Manage follow-ups for important tasks, deadlines, and deliverables, ensuring timely completion.

• Team Coordination: Liaise with senior leadership and departments to ensure alignment on company objectives and initiatives.

Job Requirements:

• Experience: Minimum of 10 years of experience in an executive assistant or similar support role, preferably in a high-growth, fast-paced environment.

• Education: Bachelor’s degree in business administration, communications, or a related field.

• Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Experience with project management tools is a plus.

• Communication: Excellent verbal and written communication skills with a professional demeanor.

• Interpersonal Skills: Strong organizational and multitasking abilities with the capacity to manage priorities in a dynamic work setting.

• Attention to Detail: Meticulous and thorough in all tasks, with a proactive approach to problem solving.

• Adaptability: Ability to remain flexible, calm, and efficient under pressure, adapting to last-minute changes in priorities.

• Confidentiality: Demonstrated ability to handle confidential information with discretion and professionalism.

• Work Schedule: Hybrid work mode

Salary & Perks:

• Competitive Compensation: Competitive salary package aligned with market standards.

• Growth-Oriented Role: Opportunity to work closely with the founder and leadership in a dynamic, mission-driven company.

• Dynamic Work Environment: Be part of a fast-paced, high-growth company with a focus on innovation and sustainability.

• Collaborative Culture: Work in a collaborative and inclusive environment focused on innovation and excellence.

If you're ready to take your career to new heights, don't miss this opportunity! Apply now by sharing your latest resume along with current CTC, expected CTC, and notice period details to support@smashrglobal.com with the subject line "[Position Applied for] Application - [Your Name]." Feel free to share this job with your network if you know someone who would excel in this role. Join the dynamic team and be part of our client's growth story. We can't wait to hear from you!

Please send your latest resume to support@smashrglobal.com.