Executive Assistant - President Designate

Job Description

Designation : Executive Assistant to President Designate - INDIRA UNIVERSITY Educational Qualification : MBA from Tier I or Tier II Business School Age : 25 to 35 years Experience : 10 to 15 years of experience as a EA. Role Summary : The Executive Assistant will provide high-level administrative, organizational, and strategic support to the Chairperson, ensuring seamless management of schedules, meetings, travel, and communications. The role demands strong multitasking abilities, exceptional communication skills, and a high degree of discretion in handling confidential matters. The Executive Assistant will serve as the primary point of contact between the Chairperson and internal/external stakeholders, while also coordinating events, preparing reports, and managing critical documentation. This position requires flexibility to support urgent assignments, readiness to travel nationally and internationally, and the ability to anticipate needs proactively in a fast-paced environment. A polished, professional demeanor and exposure to international business settings are essential to represent the Chairperson and the organization with excellence. Roles and responsibilities: Manage the Chairpersons calendar, scheduling meetings, appointments, and ensuring optimal time utilization. Organize complex domestic and international travel arrangements, including flights, visas, accommodations, and detailed itineraries. Handle incoming and outgoing correspondence (emails, calls, letters) with high priority and discretion. Maintain, file, and organize sensitive documents and records with strict confidentiality. Plan and prepare agendas, meeting materials, minutes, and track follow-ups for all internal and external meetings. Conduct background research and compile comprehensive briefing notes for meetings and events. Act as the key contact point between the Chairperson and internal teams, board members, investors, government officials, and other stakeholders. Draft professional letters, reports, executive summaries, presentations, and business proposals. Plan, organize, and manage corporate events, leadership summits, investor meetings, and networking events ensuring protocol adherence. Ensure high standards of corporate protocol and business etiquette in all Chairpersons engagements and meetings. Provide logistical and administrative support at short notice based on business exigencies. Undertake market research, industry reports, and gather critical data to assist the Chairperson’s decision-making process. Be available and prepared to accompany the Chairperson and Chief Mentor nationally and internationally for important assignments. Ensure smooth day-to-day administrative operations by anticipating needs, solving problems proactively, and managing multiple priorities. Maintain a polished, poised, and highly professional demeanor in all internal and external interactions, upholding the company’s reputation. Salary: 20 LPA to 30 LPA