Executive Assistant,

Position:

Location:

What we are looking for

Urgent requirement of Executive Assistant to Promoters/Directors at Raheja Chambers, Nariman Point. The ideal candidate will have strong data management skills, excellent organizational abilities, and hands-on experience with Microsoft Office tools. This role demands a high level of confidentiality, time management, and the ability to multitask effectively in a fast-paced environment.

Roles and Responsibilities

Assists the Promoters/Directors with daily administrative duties and completes a broad variety of administrative tasks as mentioned below:

• Acting as the point of contact between Directors and executives, employees, clients,
• Provide comprehensive administrative support , including managing calendars, scheduling meetings, and making travel arrangements.
• Manage and prioritize multiple tasks and projects to ensure timely completion.
• Provide high-level administrative support to the Executives, including managing their schedules, appointments, and meetings.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Scheduling appointments, meetings, and events, ensuring all logistics are coordinated smoothly.
• Proactively adjust schedules based on changing priorities, business needs, and urgent requests.
• Manage and maintain calendars, appointments, meetings, and travel arrangements.
• Handle data management tasks including organizing, updating, and maintaining records, files, and reports.
• Assist in preparing meeting agendas and reports.
• Coordinate internal and external meetings, including logistics and documentation.
• Manage travel, Visa, Cab arrangements
• Managing information flow in a timely and accurate manner
• Uphold a strict Level of confidentiality
• Provide general administrative support.
• Coordinate executive communications, including taking calls, responding to emails
• Maintain an organized filing system of paper and electronic documents
• Accurately record minutes from meetings

Desired Candidate Profile

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational skills.
• Excellent management, time-management, and problem-solving skills.
• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Highly self-motivated, professional, and capable of managing the work load and prioritizing tasks
• Ability to prioritize tasks and manage multiple assignments under pressure
• Detail-oriented with excellent organizational skills
• Good time management and the ability to meet deadlines

Education: Diploma / Graduate from any stream

If you are interested in the above referred position, kindly revert back with your Updated Resume along with following details:

• Current salary
• Expected salary
• Notice period
• Total experience
• Relevant experience
• Current location
• Reason for job change