Executive Assistant

You will be responsible for organizing daily activities and ensuring that the Managing Director (MD) and all involved parties are well-prepared for meetings. This includes checking the availability of the MD and scheduling meetings in their calendar. Additionally, you will be required to schedule meetings and provide administrative support, especially if any presentations need to be displayed. Another key aspect of your role will be assisting and accompanying the MD at external events such as those organized by FICCI or any other important events held in India or international locations. You will also be responsible for overseeing office management including facility management, housekeeping, security, and maintenance. Event organization at the Head Office will also fall under your purview, along with providing comprehensive administrative support. Leave and attendance management of staff related to the MD will be part of your responsibilities as well. Maintaining a filing system for data on expenses related to the MD's office and properties will be crucial. You will also be tasked with raising invoices for commercial property and tracking rental receivables for both commercial and personal properties. Furthermore, you will need to communicate with the FRRO office and Airport officers to notify them about international trips and request airport facilitation for the MD's official trips, particularly when the MD is an Honorary Consul of Estonia. Lastly, you will be responsible for managing travel arrangements both within India and internationally for the MD.,