Executive Assistant

Job description

About Us

At Bearing Traders (I) Pvt Ltd, we’re not just distributors—we’re enablers of progress. Specializing in premium bearings and engineering solutions, our commitment to quality and innovation helps us push boundaries in industries ranging from automotive to aerospace. We’re looking for a dynamic Executive Assistant (EA) who will work closely with our Director, contributing to strategies that drive growth and innovation in our company and across industries.

Why Join Us?

As the EA to our Director, you’ll be more than a gatekeeper—you’ll be a trusted partner. Your role will be key to elevating our Director's productivity, supporting major initiatives, and creating seamless workflows. Here, you’ll have the freedom to inject creativity, shape strategy, and bring proactive ideas to the table. If you thrive on autonomy and have a knack for foreseeing needs before they arise, we want to hear from you!

Desired profile of the candidate

What You'll Do

• Strategic Support & Project Management
• Be the Director’s right hand by managing critical projects and aligning objectives with operational strategies.
• Oversee the progress of high-priority initiatives, keeping stakeholders on track and informed.
• Provide comprehensive planning for high-level meetings and presentations, with strategic input on content and execution.
• Workflow Management & Optimization
• Design and implement systems to streamline communication and prioritize tasks, enabling the Director to operate at peak efficiency.
• Serve as the communication bridge, ensuring all messages are conveyed accurately and promptly.
• Manage a high volume of information flow, extracting key points and insights to keep the Director well-prepared.
• Creative Problem-Solving & Initiative
• Anticipate potential challenges and proactively propose solutions.
• Conduct background research and suggest creative approaches to emerging opportunities and challenges.
• Generate ideas to refine processes and improve the efficiency of the Director’s day-to-day activities.
• Relationship Building
• Foster key relationships across teams, departments, and external partners to amplify collaboration and support organizational goals.
• Engage with high-profile clients and vendors, representing the Director and the company with professionalism and attention to detail.
• Administrative Excellence
• Handle all administrative duties with precision: scheduling, travel planning, expense reports, and daily logistics.
• Ensure accuracy, discretion, and responsiveness in all matters handled on behalf of the Director.

What You Bring

• Experience: 4- 5 years in an executive assistant role (experience with senior leadership is a bonus).
• Skills:
• Exceptional organization and time management.
• Outstanding communication, both written and verbal.
• Proactive approach with a keen eye for anticipating needs.
• Adept in using digital tools, project management software, and scheduling tools.
• Attributes:
• High energy and adaptability—comfortable working in a fast-paced environment.
• Unmatched confidentiality and professionalism.
• Strategic thinker with a talent for creative problem-solving.
• Collaborative spirit with a customer-focused mindset.

What’s in It for You?

• Impact: Directly influence the Director’s ability to drive the company’s vision and mission.
• Growth: Opportunity to learn about diverse aspects of the business and expand your strategic thinking.
• Culture: A forward-thinking, innovative work environment that values creativity, integrity, and passion.

How to Apply

Ready to become a strategic partner in a role that’s anything but ordinary? Apply now with your CV and a brief cover letter explaining why you’re the ideal candidate to support our Director at Bearing Traders (I) Pvt Ltd.

QUALIFICATION:

• Female Candidate with Graduate degree.
• PA diploma or certification is a plus.
• She should have knowledge of google sheets.

Ability to commute/relocate:

• Andheri West, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits:

• Cell phone reimbursement

Experience:

• Secretarial work: 3 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person