Executive Assistant and Secretary

As an Executive Assistant cum Secretary in the Corporate Engineering Department, your role will involve providing comprehensive administrative and secretarial support to the Head of Corporate Engineering. You will be responsible for managing calendars, scheduling meetings, preparing agendas, handling correspondence, and drafting official communications, presentations, and reports as required. Your key responsibilities will include: - Assisting in tracking and following up on engineering project timelines, deliverables, and reports. - Coordinating between different internal engineering departments such as Civil, Mechanical, Electrical, and others. - Supporting documentation and filing for all ongoing and upcoming engineering projects. - Helping organize internal and external project review meetings. You will also act as a communication bridge between various engineering disciplines and supporting departments, facilitating smooth information flow and maintaining department-wide coordination logs, action trackers, and compliance records. In terms of secretarial and office management duties, you will be responsible for handling all secretarial tasks, maintaining confidential files and departmental documentation, and ensuring the smooth functioning of the office through effective administration and logistical support. Key Skills & Competencies required for this role include excellent organizational and multitasking skills, strong written and verbal communication abilities, a high level of discretion and professionalism, proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), the ability to coordinate with multiple teams and stakeholders, and a good understanding of project documentation and reporting. Qualifications & Experience: - Graduate in any discipline - 6 years+ of experience as an Executive Assistant/Secretary in an Engineering/Projects/Corporate environment - Prior experience supporting cross-functional technical teams is a plus.,