Executive Assistant

DESCRIPTION

AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help.
You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you’ll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion. Amazon Web Services (AWS) is seeking a bright, friendly, customer-obsessed and self-motivated Executive Assistant to join its Amazon Infra Structure – Supply Chain (AIS-SC) organization. This is a great opportunity to join a growing business and Admin team with plenty of new challenges & responsibilities for you to grow and further your professional career. Key job responsibilities This Executive Assistant would support multiple Directors within the business. This is a unique role that will allow you to flex your project management abilities while providing on-hand support to our Executive leaders. The role has involvement and impact across Amazon’s entire transport finance organization. The Executive Assistant is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating travel, expenses and budgeting, project coordination, and communications. Other responsibilities include, but are not limited to, coordinating meeting agendas, facilitating key team activities and events (such as all–hands meetings to employee engagement activities), general office management, head count and space planning. As an Executive Assistant, you’ll have the opportunity to act as an extension of our Leaders in partnership with a solid team of other Executive Assistants and key business partners. The candidate will be an experienced administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience using sound judgement while working in a fast paced, goal-oriented, and ever changing work environment, and have strong prioritization abilities to complete a high volume of complex tasks with minimal to no supervision. They will also be a detail oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure. Finally, the candidate will be someone who is ready to build a deep and trusting, long-term professional relationship our Directors. Over time the relationships will blossom into strong partnerships, and the Executive Assistant will be a key player of the team with the opportunity to take on special initiatives with increased responsibility to step-up and run employee engagement programs to help improve inclusivity and motivation of the entire 300+ business and technology team. Key job responsibilities 1. Management of complex calendar and scheduling to support teams in multiple global locations and time zones. 2. Manage expense reports, and domestic and international travel. 3. Organize, execute, and assist with team meetings and activities. 4. Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team. 5. Plan the annual calendar, and facilitate the integration and prioritization of business activities. 6. Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR and Legal partners for the organization 7. Drive employee engagement initiatives About the team About the team About AWS Diverse Experiences Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying. Why AWS Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve. Inclusive Team Culture AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do. Mentorship and Career Growth We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

BASIC QUALIFICATIONS

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

PREFERRED QUALIFICATIONS

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• 1+ years of Amazon experience